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Agenda – Full Council – 19 April 2023

Below is the agenda for the meeting of Full Council taking place on 19 April 2023.

You can also download a PDF copy of the agenda here: Agenda – Full Council – 19 April 2023

Supporting papers for this meeting are only available in PDF format. Please use the links below to download

Chichester City Council - Coat of Arms

Chichester City Council

MEETING OF THE CITY COUNCIL

TO THE MEMBERS OF THE CITY COUNCIL
MEMBERS ARE HEREBY SUMMONED TO ATTEND A MEETING OF THE COUNCIL OF THE CITY OF CHICHESTER TO BE HELD AT 6.00PM ON WEDNESDAY 19 APRIL 2023 IN THE COUNCIL CHAMBER, THE COUNCIL HOUSE, NORTH STREET, CHICHESTER

Town Clerk signature - Rodney Duggua
Town Clerk
14 April 2023

PRAYERS

Prayers will be said for those who wish to participate

AGENDA

1. APOLOGIES FOR ABSENCE

To receive and approve apologies and reasons for absence from members of the Council.

2. DECLARATIONS OF INTEREST BY MEMBERS OF THE CITY COUNCIL IN MATTERS ARISING ON THE AGENDA FOR THIS MEETING

3. MINUTES OF COUNCIL

To approve and sign as a correct record the minutes of the Meeting of Council held on the 14 December 2022 (pages 127 to 131).

4. MAYOR’S ANNOUNCEMENTS

To include an update from the Mayor regarding the arrangements for the visit by the delegation from Speyer and other Friends Associations for the signing of the Chichester-Speyer Twinning deed.

5. PUBLIC QUESTIONS

To answer questions (if any) from members of the public being residents of the City pursuant to Appendix 1 of Chichester City Council’s Standing Orders (September 2020).

6. MINUTES OF COMMITTEES

a) Planning and Conservation Committee

2 March 2023 (pages 170 to 177)

30 March 2023 (pages 185 to 190)

b) Community Affairs Committee

13 March 2023 (pages 178 to 184)

6 April 2023 (Grants) (pages 191 to 196)

c) Finance Committee

6 April 2023 (pages 197 to 204)

To consider the following recommendation:

Annual Awards Criteria (minute 119b, 11 April 2023 refers)

After a short discussion, it was RECOMMENDED to Full Council on 19 April 2023 that the revised Annual Award categories, process and eligibilities as put forward by the Annual Award Working Group be adopted for the Annual Award process going forward.

To note the following minutes:

Personnel Sub-Committee

23 March 2023 (pages 9 to 10)

Business Plan Working Group

31 March 2023 (pages 3 to 4)

Property Sub-Committee

23 February 2023 (pages 20 to 30)

3 April 2023 (pages 31 to 39)

Annual Awards Working Group

6 April 2023 (pages 4 to 5)

7. PROVISION OF TABLETS FOR MEMBERS’ USE DURING THEIR TIME IN OFFICE

Town Clerk Designate to report (report attached)

8. CHICHESTER CITY COUNCIL BUSINESS PLAN

Councillor Gershater to report.

12. REPORTS FROM REPRESENTATIVES ON OUTSIDE BODIES

To receive reports, if any, from City Council representatives on Outside Bodies (reports attached if available).

13. WARD REPORTS FROM CHICHESTER CITY COUNCILLORS

To receive reports, if any, from City Councillors about matters affecting their wards (reports attached if available).

14. REPORTS FROM CHICHESTER DISTRICT AND WEST SUSSEX COUNTY COUNCIL’S WARD MEMBERS

To receive reports from Chichester division members of West Sussex County Council and from Chichester ward members of Chichester District Council, if they consider it to be appropriate (reports attached if available).

15. QUESTIONS

To answer questions (if any) from members of Council pursuant to Standing Order 8.

16. COMMON SEAL

The filming, photographing and recording of City Council meetings is now permitted by those members of the press and public attending. This includes the use of mobile devices by those using social media. It would be appreciated if anyone who wishes to do this could let the Chairman know before the meeting commences.

However, these provisions will not apply on occasions where the press and public are excluded from the meeting when confidential matters are discussed.

It is requested that discretion is exercised and nothing done to disrupt or distract the meeting in any way. The Chairman will reserve the right to request that filming/recording ceases if it is having a detrimental effect upon the meeting. If you do not wish to be filmed then please let the Chairman know so that alternative arrangements can be made.

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