Agenda – Finance Committee – 4 December 2024
Below is the agenda for the Finance Committee meeting for 4 December 2024.
You can also download a PDF copy of the agenda here: Agenda – Finance Committee – 4 December 2024
Supporting papers for this meeting are only available in PDF format. Please use the links below to download
CHICHESTER CITY COUNCIL
AGENDA
YOU ARE HEREBY SUMMONED TO ATTEND A MEETING OF THE FINANCE COMMITTEE TO BE HELD IN THE COUNCIL CHAMBER AT 5.30PM ON WEDNESDAY 4 DECEMBER 2024
28 November 2024
1. APOLOGIES FOR ABSENCE
To note apologies received from members of the Committee prior to the meeting.
2. DECLARATIONS OF INTEREST BY MEMBERS OF THE COMMITTEE IN MATTERS ON THE AGENDA FOR THIS MEETING
3. MINUTES OF THE FINANCE COMMITTEE MEETING HELD ON 6 NOVEMBER 2024
To approve and sign as a correct record the minutes of the Finance Committee meeting held on 6 November 2024.
4. UPDATES ON ACTIONS FROM THE PREVIOUS MINUTES NOT COVERED ELSEWHERE ON THE AGENDA
a) Minute 57 – Contact WSALC regarding City Council concerns with comments received from the External Auditor following the conclusion of the 2023-2024 external audit
Town Clerk to report.
b) Minute 58 – Advise Full Council that the vote to increase the large grants budget had been split and subsequently carried on the Chair’s casting vote.
Due to be taken to Full Council on 18 December 2024.
5. PROPERTY SUB-COMMITTEE
To receive and note the minutes of the Property Sub-Committee meetings held on 26 November 2024.
6. REVENUE BUDGET MONITORING TO END SEPTEMBER 2024
Deputy Town Clerk to report (Copy attached)
7. EARMARKED RESERVES
Deputy Town Clerk to report (Copy attached)
8. PUBLIC REALM PROJECTS
Deputy Town Clerk to report (copy attached)
9. INTERNAL AUDITOR INTERIM REPORT
To review the interim Internal Audit report from Mulberry Local Authority Services Ltd.
Deputy Town Clerk to report (report attached).
10. CITY COUNCIL BUDGET 2025-2026
a) To review and approve the final City Council budget for 2025/2026
Deputy Town Clerk to report (report attached).
b) To review and approve the proposed fees and charges for 2025/2026
Deputy Town Clerk to report (report attached).
11. COMMUNITY SPACE (CITY SOUTH) WORKING GROUP
To consider making the Business Plan Sub-Committee the responsible committee for the Community Space (City South) Working Group.
12. TO NOTE AND RATIFY THE FOLLOWING RECONCILIATIONS AND TRANSACTIONS (reports attached)
a) MONTHLY RECONCILIATION WITH EVIDENCE OF BANK STATEMENTS FOR AUGUST AND SEPTEMBER 2024
b) LIST OF PAYMENTS MADE FOR AUGUST AND SEPTEMBER 2024
c) LIST OF BARCLAYCARD PAYMENTS FOR AUGUST AND SEPTEMBER 2024
13. ITEMS FOR INCLUSION ON THE NEXT AGENDA
14. DATE OF NEXT ORDINARY MEETING
DATE OF NEXT ORDINARY MEETING: Wednesday 5 February 2025
15. PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960
Proposal to resolve that the public and press be excluded from this meeting for agenda item 16 due to the nature of the business to be transacted, namely confidential business matters.
16. MATTERS ARISING REGARDING THE MARKET HOUSE
Town Clerk and Deputy Town Clerk to report.
To :
Members of the Finance Committee
- Councillor Corfield
- Councillor Loxton
- Councillor Miall
- Councillor Pramas
- Councillor Scicluna
- Councillor Squire
Ex-Officio Member :
- The Mayor (Councillor Quail)
The filming, photographing and recording of City Council meetings is now permitted by those members of the press and public attending. This includes the use of mobile devices by those using social media. It would be appreciated if anyone who wishes to do this could let the Chairman know before the meeting commences.
However, these provisions will not apply on occasions where the press and public are excluded from the meeting when confidential matters are discussed.
It is requested that discretion is exercised and nothing done to disrupt or distract the meeting in any way. The Chairman will reserve the right to request that filming/recording ceases if it is having a detrimental effect upon the meeting. If you do not wish to be filmed then please let the Chairman know so that alternative arrangements can be made.