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Minutes – Business Plan Sub-Committee – 14 January 2025

The agenda and papers for this meeting are available here: Business Plan Sub-Committee – 14 January 2025 – agenda and papers

The minutes of this meeting are presented below.

You can also download a PDF copy of the minutes here: Minutes – Business Plan Sub-Committee – 14 January 2025

BUSINESS PLAN SUB-COMMITTEE

Minutes

Date: Tuesday 14 January 2025

Time: 2.30pm – 4.17pm

Location: Council Chamber, The Council House • North Street • Chichester • West Sussex • PO19 1LQ

PRESENT: Councillors Butler (AB), Chant (RC), C Gershater (CG), Loxton (SL), Miall (RMi), Quail (SQ) and Squire (KS)

ALSO IN ATTENDANCE: Councillor McHale (SMH), Town Clerk (TC), Deputy Town Clerk (DTC), Project Manager (PM), Communications, Civic and Council Support Officer (CCCSO) and Mr Andy Howard (Operations Manager at Chichester District Council – CDC).

38. APOLOGIES FOR ABSENCE

Apologies were noted from Councillors Kondabeka and Hitchman.

Councillor Knight was absent from the meeting.

39. DECLARATIONS OF INTEREST BY MEMBERS OF THE SUB-COMMITTEE IN MATTERS ON THE AGENDA FOR THIS MEETING

      None.

      At this point the Chairman took agenda items 5, 6 and 7.

      40. PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960

        RESOLVED that the public and press be excluded from the meeting for agenda items 6 and 7 due to the nature of the business to be transacted, namely confidential business matters with third parties.

        41. PLAYGROUNDS IN CHICHESTER

          Mr Howard (Operations Manager at CDC) gave a presentation on the project to refresh the City Playgrounds. The current proposal was to refurbish 6 play areas across the city (excluding Florence Park which will just be updated with additional equipment), for a total budget of £814 K which had been agreed at CDC.

          Kompan have been appointed to deliver the project and will now begin work on detailed designs for each of the areas, which will be informed by additional public consultation.

          Members were advised that draft designs had been prepared within the CDC agreed budget, with additional options prepared for the sites if there was an additional investment of £400k from the City Council (CCC).

          The sub-committee discussed the proposals with Mr Howard and considered if there were alternative options for play provision that could be considered within the CCC investment.

          The sub-committee RESOLVED TO RECOMMEND to the Extra Ordinary meeting of the City Council on 22 January 2025 that we investigate enhancing the play provision at Oaklands Park by investing an additional £75K in the play provision at that site to create a destination playground.

          Additionally, the sub-committee RESOLVED TO RECOMMEND to the Extra Ordinary meeting of the City Council on 22 January 2025 that the remaining £325K be allocated against the delivery of additional facilities within the City, with alternative play provision options to be investigated.

          The sub-committee further RESOLVED to investigate the feasibility of delivering a pump track in the City in partnership with CDC.

          42. CHICHESTER FESTIVAL THEATRE (CFT) NEST PROJECT

            KS proposed that the decision on the NEST be deferred to a later meeting. The proposal was not seconded and so did not move to a vote.

            The sub-committee considered the NEST report and recommendations, including the report update and RESOLVED to recommend to the Extra Ordinary meeting of the City Council on 22 January 2025 that the £150K currently allocated for the provision of a bandstand be allocated instead to funding the NEST project subject to a satisfactory service level agreement being agreed with CFT.

            The Chair then opened the meeting to the public.

            The sub-committee considered the proposal to invest in new AliDeck staging that would be suitable for use by community groups for outdoor performances and within the Council House to replace the existing aging staging that is reaching the end of its useful life.

            The sub-committee RESOLVED to recommend to the Finance Committee on 5 February 2025 that up to £20,000 of CIL funds be allocated to the purchase of pop-up staging to support performances across the City.

            43. MINUTES OF THE BUSINESS PLAN WORKING GROUP MEETING HELD ON 5 DECEMBER 2024

              The sub-committee RESOLVED to approve the minutes of the Business Plan Working Group meeting held on 5 December 2024, which were duly signed as a correct record.

              44. COMMUNITY INFRASTRUCTURE LEVY (CIL) OVERVIEW

              The Chair gave an overview of the status of the City Council’s CIL allocation and CIL funded projects.

              45. ITEMS FOR NEXT AGENDA

                  • Street lighting
                  • City Centre Signage
                  • Community Centre

                  46. DATE OF NEXT ORDINARY MEETING

                    DATE OF THE NEXT ORDINARY MEETING: Tuesday 4 February 2025 at 9am in the Assembly Room

                    The meeting closed at 4.17pm.

                    ACTIONS ARISING FROM THIS MEETING

                    Minute ref.ActionAssigned to
                    NAMinutes of the Sub-Committee meeting to be sent to members of the Finance Committee to make them aware of the recommendations to Council.Town Clerk
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