Minutes – Planning and Conservation Committee – 19 June 2025

The agenda and papers for this meeting are available here: Planning and Conservation Committee – 19 June 2025 – agenda and papers

The minutes of this meeting are presented below.

You can also download a PDF copy of the minutes here: Minutes – Planning and Conservation Committee – 19 June 2025

PLANNING AND CONSERVATION COMMITTEE

Minutes

Date: Thursday 19 June 2025

Time: 4.00pm – 5.15pm

Location: Council Chamber, The Council House • North Street • Chichester • West Sussex • PO19 1LQ

PRESENT: Councillors Butler (AB), Vivian (JV), Chant (RC) and Russell (NC).

ALSO IN ATTENDANCE: Town Clerk (TC), Planning Advisor (PA), Communications, Civic and Council Support Officer (CCCSO).

4. ELECTION OF CHAIR FOR 2025-2026

Proposed by RC, seconded by AB, JV was nominated as Chair.

Decision: JV was elected as the chair for the 2025-2026 term.

5. APPOINTMENT OF VICE-CHAIR FOR 2025-2026

Proposed by RC and seconded by JV, AB was nominated for the position of Vice-Chair

Decision: AB was appointed as Vice-Chair for the 2025-2026 term.

6. TO NOTE THE RESIGNATION OF MEMBER FROM THE COMMITTEE

The committee noted the resignation of Councillor Corfield from the committee.

7. WELCOME NEW MEMBER OF THE COMMITTEE

The committee welcomed Councillor Russell. Proposed by RC and seconded by AB. NR was nominated to be appointed to the committee.

Decision: NR was appointed as to the committee.

8. APOLOGIES FOR ABSENCE

Apologies for absence were received from Councillors McHale and Gershater.

9. DECLARATIONS OF INTEREST BY MEMBERS OF THE COMMITTEE IN
MATTERS ON THE AGENDA FOR THIS MEETING

No declarations of interest were made by members of the committee.

10. MEETING TIMES FOR PLANNING AND CONSERVATION COMMITTEE

The committee agreed to adopt the report recommendations in the Town Clerks report regarding meeting frequency and to extend the scheme of delegation to allow the planning officer to submit comments in urgent cases. Decision: Meeting times for the Planning and Conservation Committee will remain at 4 pm.

Decision: The meeting schedule will remain at 4 weeks, with the scheme of delegation extended to allow the Planning adviser to submit comments in urgent cases.

11. MINUTES OF THE PLANNING AND CONSERVATION COMMITTEE MEETINGS
HELD ON 24 APRIL 2025 and 22 MAY 2025

The minutes of the Planning and Conservation Committee meetings held on 24 April 2025 and 22 May 2025 were agreed upon and signed as a correct record.

Decision: The minutes of the Planning and Conservation Committee meetings held on 24 April 2025 and 22 May 2025 were approved and signed as a correct record.

12. UPDATES ON ACTIONS FROM PREVIOUS MEETINGS

The committee noted that all actions from previous meetings had been completed.

13. APPLICATIONS FOR PLANNING PERMISSION

CC/25/00224/FUL – Case Officer: Rebecca Perris Central Taxis Station Approach Chichester West Sussex Conversion of existing Sui Generis taxi rank into Sui Generis bar/cafe with 3m x 8.8m louvred extension and associated works, with late night
operating licence. Chichester City Council has NO OBJECTION to the application, subject to appropriate quality materials and finishes. However, clarification should be sought regarding use of the parking spaces to the west of the building which are included in the red line site area. Parking should be retained where possible.

CC/25/00997/LBC: Chichester City Council, The Council House, North Street, Chichester Replacement of base fixings for existing rooftop safety railings and associated work & CC/25/00608/FUL The Council House, North Street, Chichester
West Sussex Erection of a sculpture comprising two life size figures on a plinth (temporary permission for 5 years) – (variation of Condition 1 of Planning Permission CC/20/00902/FUL – to allow the sculpture to remain in place for additional 12 months).
The committee NOTED two applications from the City Council

14. NEW PLANNING ITEMS RECEIVED SINCE PUBLISHING OF AGENDA

CA left the meeting at 16:43 pm and rejoined at 16:50 pm. The committee considered two additional applications and resolved as follows: CC/25/01017/FUL – The Tannery, 63, 65 And 65A Westgate Chichester West Sussex Decontamination remediation including the removal of buildings and trees from the site and a subsequent residential development for 28 new homes (Use Class C3) creation of new vehicular access, open space, landscaping and associated works.NO OBJECTION. Chichester City Council supports the principle of the decontamination and re-use of this disused brownfield site, within the settlement boundary, for housing, which would contribute to local housing need and the 5-year housing land supply.

However, the following areas of concern are raised:

• The loss of the locally listed historic cottages and gate to the front of the site and the Managers House, with its attractive architectural detailing, is regrettable, however the remediation options report is noted.
• The central section of the apartments is proposed in white brick with windows which don’t fill the whole space between the reveals. White render would be more in keeping. The windows should be regular in proportions and spacing across this part of the frontage, and the windows should fill the whole of the inset space between the reveals and should not be overly large.
• The apartments lack play space for children. The public open space on site is limited and not connected to the apartment building.
• The linear open space along the edge of the site with path along the Lavant, behind the new houses, is very narrow and lacks natural surveillance and legibility as public space, which may encourage unsocial behaviour and discourage the use and enjoyment of it.
• The proposal falls slightly short of the WSCC parking requirements, with 39 provided against a requirement of 42. It is noted that the 4-bed dwellings each have 5 or 6 possible bedrooms (including upstairs ‘study’ and ‘den’ rooms), and the 3-bed
  dwellings have a large ‘den’/bedroom 4 on the second floor. If occupied as HMOs or otherwise by several drivers, there may be a lack of parking at the site. Consideration should be given to removing any permitted development rights in respect of using the dwellings as HMOs if the parking requirements cannot be met.
• The dwellings should be open to occupation by any age of resident and not restricted (e.g. to the over 60s).
• Affordable housing should be provided if there is viability to do so. CC/25/01088/FUL – Drill Hall East Row Chichester West Sussex Conversion of former MoD army cadet hall (sui generis) to mixed commercial and residential use – comprising 1 no. residential (Class C3) unit on upper floor and craft and makers workshop and studio space (Class E) on ground floor. External alterations. Replacement of existing 1 no. rifle range building with a new single storey 1 no. building for additional studio space. Chichester City Council has NO OBJECTION to the application, subject to Conservation Officer approval of replacement single storey building, and details of replacement windows and doors.

15. NET ZERO MATTERS

The Clerk updated the committee on the report. RC asked if anything had happened to bring forward the creation of an Environment Forum. The Town Clerk advised that no new requests had come forward. If the committee is minded establishing an environment forum, officers will support it.

16. ENFORCEMENT MATTERS

None

17. TRAFFIC ISSUES

SID sites had been approved by WSCC in St James Road and New Park Road. We are still struggling to find a location in Orchard Street and are investigating sites in Sherbourne Road subject to WSCC approval.

18. ITEMS TO BE INCLUDED ON THE NEXT AGENDA

None

19. DATE OF NEXT ORDINARY MEETING

The next ordinary meeting is scheduled for Thursday, 17 July 2025 at 4pm.

The meeting closed at 5.15pm.

ACTIONS ARISING FROM THIS MEETING

Minute ref.	Action	Assigned to
10	Update the Committee schedule for the Council Year to reflect the agreed times and dates.	Officers
13 & 14	Submit comments from the committee to Chichester District Council	PA