Agenda – Finance Committee – 21 November 2022
Below is the agenda for the Finance Committee meeting for 21 November 2022.
You can also download a PDF copy of the agenda here: Agenda – Finance Committee – 21 November 2022
Supporting papers for this meeting are only available in PDF format. Please use the links below to download
CHICHESTER CITY COUNCIL
AGENDA
YOU ARE HEREBY SUMMONED TO ATTEND A MEETING OF THE FINANCE COMMITTEE TO BE HELD IN THE COUNCIL CHAMBER AT 2.00PM ON MONDAY 21 NOVEMBER 2022
NOTE CHANGE OF DAY
16 November 2022
1. APOLOGIES FOR ABSENCE
To receive and approve apologies and reasons for absence from members of the Committee.
2. DECLARATIONS OF INTEREST BY MEMBERS OF THE COMMITTEE IN MATTERS ON THE AGENDA FOR THIS MEETING
3. MINUTES OF THE FINANCE COMMITTEE MEETING HELD ON 18 OCTOBER 2022
To approve and sign as a correct record the minutes of the Finance Committee meeting held on 18 October 2022.
4. REVENUE BUDGET MONITORING TO SEPTEMBER 2022
Deputy Town Clerk to report
(Report attached)
5. EARMARKED RESERVES
Deputy Town Clerk to report
(Report attached)
6. PUBLIC REALM PROJECTS
Deputy Town Clerk to report
(Report attached)
7. CITY COUNCIL BUDGET 2023/2024
Deputy Town Clerk to report
(Report attached)
8. MINUTES OF THE PROPERTY SUB-COMMITTEE MEETING HELD ON 7 NOVEMBER 2022
To approve and adopt the minutes of the Property Sub-Committee meeting held on 7 November 2022
Items to note:
a) Minute 34.a.i refers – Transfer of ownership of the Murray sculpture from the Murray Club to Chichester City Council
After a short further discussion it was RECOMMENDED to the Finance Committee on 21 November 2022 that the City Council seek agreement with the Murray Club in order to take formal ownership of the Murray Statue.
Deputy Mayor to report
(Report attached)
b) Minute 34.c refers – Speed Indicator Devices
To be taken under agenda item 11
9. MINUTES OF THE PERSONNEL SUB-COMMITTEE
To approve and adopt the minutes of the meeting of the Personnel Sub-Committee held on 12 October 2022.
Councillors should note that a verbal report was approved at the Special Meeting of the Finance Committee held on 13 October 2022.
10. VOLUNTARY ACTION ARUN AND CHICHESTER (VAAC)
Further to the discussion at the meeting of the Finance Committee held on 18 October 2022 (minute 69 refers), VAAC have been invited to give a presentation about their activities in Chichester:
After a brief discussion, it was proposed, seconded and RESOLVED to defer this issue and ask Voluntary Action Arun and Chichester to present to the Committee for further understanding of what they do and how they would utilise these funds.
Presentation by Jackie Sumner (Chief Executive, VAAC) and Sharon Westcott (Head of Operations, VAAC)
11. SPEED INDICATOR DEVICES
To consider ongoing City Council support for provision of Speed Indicator Devices and the associated infrastructure.
Councillor Corfield to report
(Report attached)
12. CHARTER DINNER 2023
To consider arrangements for the City Council Charter Dinner 2023
Deputy Town Clerk to give a verbal report.
13. NEIGHBOURHOOD PLAN
To consider a request from the Chichester Neighbourhood Plan Working Group for funding to host a community collaboration day and a series of workshops in support of the Neighbourhood Plan process.
Representative from the Neighbourhood Plan Working Group to report.
(Feria Urbanism quote attached)
14. ANNUAL AWARDS 2022 – PRESENTATION CEREMONY
To advise that the presentation of the Annual Awards 2022 will take place in the Assembly Room, the Council House, on Tuesday 7 February 2023, in the evening.
15. ANNUAL AWARDS CRITERIA
To review the current criteria for the assessment of Annual Award nominations.
(Current criteria attached)
16. WOOLSTAPLERS SECTION 106 FUNDING FOR PUBLIC ART
Deputy Town Clerk to give a verbal report.
17. ITEMS FOR INFORMATION ONLY (reports attached)
a) MONTHLY RECONCILIATION WITH EVIDENCE OF BANK STATEMENTS TO END OF SEPTEMBER 2022
b) LIST OF PAYMENTS MADE FOR AUGUST AND SEPTEMBER 2022
c) LIST OF BARCLAYCARD PAYMENTS FOR AUGUST AND SEPTEMBER 2022
18. ITEMS FOR INCLUSION ON THE NEXT AGENDA
19. DATE OF NEXT ORDINARY MEETING
DATE OF NEXT ORDINARY MEETING: TUESDAY 31 JANUARY 2023
20. PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960
Proposal to resolve that the public and press be excluded from this meeting for agenda item 21 due to the nature of the business to be transacted, namely confidential personnel matters.
21. MATERNITY COVER
To update Councillors on progress with recruiting for maternity cover for the Committee and Communities Officer post.
Deputy Town Clerk to report.
To :
Members of the Finance Committee
- Councillor Scicluna
- Councillor Barrie
- Councillor Chant
- Councillor Dignum
- Councillor Harry
- Councillor J Hughes
Ex-Officio Members :
- The Mayor (Councillor Joy)
- The Deputy Mayor (Councillor Plowman)
- Chairman of Planning & Conservation Committee (Councillor Quail)
- Chairman of Community Affairs Committee (Councillor Apel)
The filming, photographing and recording of City Council meetings is now permitted by those members of the press and public attending. This includes the use of mobile devices by those using social media. It would be appreciated if anyone who wishes to do this could let the Chairman know before the meeting commences.
However, these provisions will not apply on occasions where the press and public are excluded from the meeting when confidential matters are discussed.
It is requested that discretion is exercised and nothing done to disrupt or distract the meeting in any way. The Chairman will reserve the right to request that filming/recording ceases if it is having a detrimental effect upon the meeting. If you do not wish to be filmed then please let the Chairman know so that alternative arrangements can be made.