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Agenda – Community Affairs Committee – 2 December 2024

Below is the agenda for the Community Affairs Committee meeting taking place on 2 December 2024.

You can also download a PDF copy of the agenda here:

Supporting papers for this meeting are only available in PDF format. Please use the link below to download

Chichester City Council - Coat of Arms

CHICHESTER CITY COUNCIL

Agenda

YOU ARE HEREBY SUMMONED TO ATTEND A MEETING OF THE COMMUNITY AFFAIRS COMMITTEE TO BE HELD IN THE COUNCIL CHAMBER AT 5.30PM ON MONDAY 2 DECEMBER 2024

Signature - Mrs Sam Tate
Town Clerk
27 November 2024

1. APOLOGIES FOR ABSENCE

To note apologies, receive from members of the Committee prior to the meeting.

2. DECLARATIONS OF INTEREST BY MEMBERS OF THE COMMITTEE IN MATTERS ON THE AGENDA FOR THIS MEETING

3. PUBLIC QUESTIONS

To answer questions (if any) from members of the public being residents of the City pursuant to Appendix 1 of the latest version of Chichester City Council’s Standing Orders.

4. UPDATES ON ACTIONS FROM PREVIOUS MEETING

To note the completion of the following actions:

  • Minute 41 – Communications, Civic and Council Support Officer to invite Sussex Police to attend December’s Community Affairs meeting.
  • Minute 42 – Town Clerk To remove section 8.3 from Civic and Ceremonial report.
  • Minute 42 – Council Services and Support Manager to remove prayers from future Full Council agendas and invite Councillors to prayers prior to meetings.
  • Minute 43 – Deputy Town Clerk to raise recommendations to the Finance Committee.
  • Minute 47 – Deputy Town Clerk to request grant applicant to clarify what the money will be used for.
  • Minute 47 – Communications, Civic and Council Support Officer to include the grant application response on the next Committee meeting agenda.
  • Minute 48 – Deputy Town Clerk to inform all City Council Annual Award Winners of the outcome and to note that the ceremony will take place in February.

5. UPDATES FROM MEMBERS

To note reports received by

  • Councillor Kondabeka – Voluntary Sector Support Working Group
  • Councillor Chant – Arts Forum Update

6. POLICING AND SECURITY IN THE CITY

To note reports received:

a. Community Wardens

b. Chichester BID Ambassadors

c. Chichester Police
Officer Faal to attend and a provide answers to committee questions.

7. TO NOTE REPORTS RECEIVED FROM COMMUNITY GROUPS

• Friends of Chartres
• Friends of Ravenna
• Friends of Speyer
• Friends of Valletta
• Chichester Tree Wardens

8. PUBLIC ART POLICY

To consider the draft public art policy for adoption.

9. WEST SUSSEX FIRE & RESCUE SERVICE COMMUNITY RISK MANAGEMENT PLAN (CRMP) QUESTIONAIRE

Committee to discuss the overview of the questionnaire and decide whether to share their comments collectively or individually using the online survey.

10. ADMIRAL MURRAY STATUE LICENCE

To consider the recommendation from the Property Sub-Committee meeting on the 26th November 2024
The Sub-Committee RECOMMENDED to the Community Affairs Committee meeting on 2 December 2024 that a planning permission application be submitted for a further five years extension of the licence for the Murray Statue and plinth.

11. SHOPMOBILITY

To consider a proposal to reintroduce a ShopMobility scheme in the City Centre based at The Council House.

12. PUBLIC SECTOR BODIES (ADMISSION TO MEETINGS ACT) 1960

Proposal to resolve that the public and press be excluded from this meeting for Agenda Item 16 due to the confidential nature of the business to be transacted namely financial and business affairs of third parties.

13. CONSIDERATION OF GRANT APPLICATIONS

Deputy Clerk to introduce the following discretionary grant applications:

• Chichester District Foodbank
• Chichester Area Mental Health Support Foundation (lunch club)
• Chichester Film Makers CIC
• Chichester Open Studios Art Trail 2025
• Community Fundraisers
• Creative Beatz
• Kitchen Sink Productions CIC
• Second Chance Chichester CIO
• Talks at Six
• The Novium Chichester
• Volya Art Community Group

14. ITEMS FOR NEXT AGENDA

15. DATE OF NEXT MEETING

DATE OF NEXT ORDINARY MEETING: 3 MARCH 2024

To: Members of the Community Affairs Committee
Councillors Apel, Chant, J Gershater, Knight, Kondabeka, Moore

Ex Officio Members:
The Mayor (Councillor S Quail)

The filming, photographing, and recording of City Council meetings is now permitted by those members of the press and public attending. This includes the use of mobile devices by those using social media. It would be appreciated if anyone who wishes to do this could let the Chairman know before the meeting commences.

However, these provisions will not apply on occasions where the press and public are excluded from the meeting when confidential matters are discussed.

It is requested that discretion is exercised, and nothing done to disrupt or distract the meeting in any way. The Chairman will reserve the right to request that filming/recording ceases if it is having a detrimental effect upon the meeting. If you do not wish to be filmed then please let the Chairman know so that alternative arrangements can be made.

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