Agenda – Community Affairs Committee – 2 September 2024
Below is the agenda for the Community Affairs Committee meeting taking place on 2 September 2024.
You can also download a PDF copy of the agenda here:
Supporting papers for this meeting are only available in PDF format. Please use the link below to download
- Community Affairs – 2 September 2024 – supporting papers
- Chichester BID – August 2024 – Ambassador Report
CHICHESTER CITY COUNCIL
Agenda
YOU ARE HEREBY SUMMONED TO ATTEND A MEETING OF THE COMMUNITY AFFAIRS COMMITTEE TO BE HELD IN THE COUNCIL CHAMBER AT 5.30PM ON MONDAY 2 SEPTEMBER 2024
27 August 2024
1. APOLOGIES FOR ABSENCE
To note apologies, receive from members of the Committee prior to the meeting.
2. DECLARATIONS OF INTEREST BY MEMBERS OF THE COMMITTEE IN MATTERS ON THE AGENDA FOR THIS MEETING
3. GRANT APPLICATION PRESENTATIONS
Presentations to begin at 5:35 pm:
(i) Presentation by Large Grant and Core Funding grant applicant
- Voluntary Action Arun and Chichester (VAAC)
4. DISCRETIONARY ROOM HIRE RATES FOR COUNCIL HOUSE
Town Clerk to report
5. APPROVAL OF FREE USE GRANT APPLICATIONS
To consider delegating authority for approval of free use grant applications to City Council Officers.
6. UPDATES ON ACTIONS FROM PREVIOUS MEETING
Minutes 5 and 7 – Advise Grant applicants of Committee decision
To advise that Deputy Town Clerk has informed grant applicants of the Committee decisions
Minute 9 – Invite Michael Bevis from the Friends of Chartres to speak to the Committee
To be taken under agenda item 9
Minute 11 – Ensure adequate cover arrangements are in place for hosting of future Homeless Forum meetings
Town Clerk to report.
Minute 14 – Chairman to write to PRIDE committee thanking them for their efforts in organising the first annual parade.
Chairman to report
7. POLICING AND SECURITY IN THE CITY
To note reports received:
a. Community Wardens
b. Chichester BID Ambassadors
c. Chichester Police
8. TO NOTE REPORTS RECEIVED FROM COMMUNITY GROUPS
- Friends of Chartres
- Friends of Ravenna
- Friends of Speyer
- Friends of Valletta
- Chichester Tree Wardens
9. CHICHESTER TWINNING ASSOCIATIONS
Mr Michael Bevis from the Friends of Chartres to give a presentation of the benefits of twinning.
10. VE DAY 80TH ANNIVERSARY
To discuss City Council support for VE Day 80th Anniversary, see link below.
11. VOLUNTEER RECRUITMENT FAIR 8th JUNE 2024
To note the report from the Communities Officer (report attached)
12. APPOINTMENTS TO OUTSIDE BODIES
To review the list of council appointments to outside bodies (2023-24 list)
13. MAYOR’S CHAIN AND BADGE REPAIRS
Deputy Town Clerk to report. Committee to review the revised cost estimates.
14. CHICHESTER GALA 2024
Front of House Manager to report (report attached).
15. PUBLIC SECTOR BODIES (ADMISSION TO MEETINGS ACT) 1960
Proposal to resolve that the public and press be excluded from this meeting for Agenda Item 16 due to the confidential nature of the business to be transacted namely financial and business affairs of third parties.
16. CONSIDERATION OF GRANT APPLICATIONS
Deputy Clerk to introduce the following discretionary grant applications:
(ii) Large Grant and Core Funding grant applications
- Voluntary Action Arun and Chichester (VAAC)
(iii) Small Grant Applications
- Chichester BID Ltd
- Contact 88
- Carers Support West Sussex
- Friends of Oaklands Park
(iv) Free Use applications
- Young Peoples Shop – 2 hour Counselling sessions 3rd and 17th Sept. 15th Oct, 26th Nov and 10th Dec 9.30am to 11.30am (crush bar)
- Chichester Singers – Weds 4th Dec 18.30pm tp 21.30pm – choir rehearsal 140 members
- Rotary club of Chichester Harbour – Saturday 30th Nov 8am-1pm Charity Christmas Fair
17. ITEMS FOR NEXT AGENDA
18. DATE OF NEXT MEETING
DATE OF NEXT ORDINARY MEETING: 7 OCTOBER 2024
To: Members of the Community Affairs Committee
Councillors Apel, Chant, J Gershater, Knight, Kondabeka, Moore
Ex Officio Members:
The Mayor (Councillor S Quail)
The filming, photographing, and recording of City Council meetings is now permitted by those members of the press and public attending. This includes the use of mobile devices by those using social media. It would be appreciated if anyone who wishes to do this could let the Chairman know before the meeting commences.
However, these provisions will not apply on occasions where the press and public are excluded from the meeting when confidential matters are discussed.
It is requested that discretion is exercised, and nothing done to disrupt or distract the meeting in any way. The Chairman will reserve the right to request that filming/recording ceases if it is having a detrimental effect upon the meeting. If you do not wish to be filmed then please let the Chairman know so that alternative arrangements can be made.native arrangements can be made.