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Agenda – Community Affairs Committee – 4 June 2025

Below is the agenda for the Community Affairs Committee meeting taking place on 4 June 2025.

You can also download a PDF copy of the agenda here:

Supporting papers for this meeting are only available in PDF format. Please use the link below to download

Chichester City Council - Coat of Arms

CHICHESTER CITY COUNCIL

Agenda

YOU ARE HEREBY SUMMONED TO ATTEND A MEETING OF THE COMMUNITY AFFAIRS COMMITTEE TO BE HELD IN THE COUNCIL CHAMBER AT 5.30PM ON MONDAY 4 JUNE 2025

Signature - Mrs Sam Tate
Town Clerk
29 May 2025

1. ELECTION OF CHAIR FOR 2025-2026

2. APPOINTMENT OF VICE-CHAIR FOR 2025-2026

3. APOLOGIES FOR ABSENCE

To note apologies, receive from members of the Committee prior to the meeting

4. DECLARATIONS OF INTEREST BY MEMBERS OF THE COMMITTEE IN MATTERS ON THE AGENDA FOR THIS MEETING

5. MEETING TIMES FOR COMMUNITY AFFAIRS COMMITTEE

To decide start times for Community Affairs Committee meetings for the 2025/26 Council year.

6. PRESENTATION BY PACSO IN SUPPORT OF THEIR LARGE GRANT APPLICATION

7. MINUTES OF THE COMMUNITY AFFAIRS COMMITTEE MEETING HELD ON 7 APRIL 2025

To approve and sign as a correct record the minutes of the ordinary committee meeting held on the 7 April 2025

8. PUBLIC QUESTIONS

To answer questions (if any) from members of the public being residents of the City pursuant to Standing Order 3e of the latest version of Chichester City Council’s Standing Orders.

9. POLICING AND SECURITY IN THE CITY

To note reports received:

A. Community Wardens
B. Chichester BID Ambassadors
C. Chichester Police

10. TO NOTE REPORTS RECEIVED FROM COMMUNITY GROUPS

  • Friends of Chartres
  • Friends of Ravenna
  • Friends of Speyer
  • Friends of Valletta
  • Chichester Tree Wardens

11. TO NOTE REPORTS RECEIVED FROM GRANT RECIPIENTS

  • Home-Start Chichester & District
  • YPS expresses its gratitude to the City Council for their invaluable support. The annual report will be sent through shortly.

12. UPDATES ON ACTIONS FROM PREVIOUS MEETING

To note the completion of the following actions:

Minute 99 (2) – Town Clerk to invite new City Centre Warden to meet the Committee at the next meeting.
Deferred to next Community Affairs Meeting (September)

Minute 100 – Communities Officer to add the Chichester University Chapel to the list for the north ward venues for inclusion on the register.

Agenda Item 12

Minute 104 – Council Services Support Manager to obtain quotes from the University of Chichester Print Shop for printing additional copes of the street name book.

Agenda Item 13

Minute 104 – Council Services Support Manager to provide a list of street names that have been approved since publication of the last edition of the street name book in 2020.

Scheduled for action

Minute 104 – Town Clerk/Council Services Support Manager to issue formal notice transferring copyright for future editions of the street naming book to Anne Scicluna and David Wilson.

Copyright posted on week beginning 7 April 2025

Minute 112 – Deputy Town Clerk to allocate funds from the International Relations budget in the City Council’s revenue budget to the Four Cities Working Group.

Minute 112 – Deputy Town Clerk to advise grant applicants of Committee decisions and any special conditions attached to those decisions.

Minute 112 – Town Clerk/Council Services Support Manager to add review of grant terms and conditions to consider possible changes regarding applications from schools and affiliated groups.

Meeting scheduled for week beginning 2 June 2025

13. COMMUNITY ASSET REGISTER

Further to Minute Reference 28 from the Community Affairs Meeting on 4 September 2023, where Ward councillors were asked to map all the community halls, spaces, public houses and other community resources within their wards so that the Council could request their inclusion on the register.

Please see below list of venues for consideration in the South Ward.

  • South Downs Planetarium
  • St Georges Church Centre
  • 5th Chichester Scouts
  • Regnum District Guide Hall

14. REPRINT OF STREET NAMES BOOK

To consider if the Council wish to reprint the current edition of the Street Name book, which has previously been available for purchase at The Council House.

Quote for printing:

A5 portrait booklets, 116pp plus covers.

  • Printed full colour CMYK throughout
  • Covers printed to 250gsm uncoated with gloss lamination to 1 side
  • Inners printed to 120gsm uncoated
  • Perfect bound with a blank spine

25 = £229
50 = £329
75 = £399
100 = £479

To note the copyright has been transferred and the reprint would be for sale prior to the new edition being published by the new copyright holders.

15. CEMETERY CHARGES

Town Clerk to report

16. 2025 CHARITY CYCLE RIDE FOR STONEPILLOW

Cllr Apel to report

17. CIO UPDATE

To receive an update on proposals to create a Charitable Incorporated Organisation (CIO) to formalise the work and future direction of the Arts Forum.

Cllr Chant to update

18. MURRAY STATUE

Update from the working group to appraise future options for the Murray Statue beyond May 2026.

Cllr Chant to update

19. REVIEW OF GRANT TERMS AND CONDITIONS

To consider possible changes regarding applications from schools and affiliated groups

20. PUBLIC SECTOR BODIES (ADMISSION TO MEETINGS ACT) 1960

Proposal to resolve that the public and press be excluded from this meeting for Agenda Item 21 and 22 due to the confidential nature of the business to be transacted namely financial and business affairs of third parties.

21. VARIATION OF TERMS CHICHESTER RUNNERS CIC

Chichester Runners CIC are requesting an extension to the funding they received from the New Homes’ Bonus scheme. Funding was awarded in 2021.

Deputy Town Clerk to report

22. CONSIDERATION OF GRANT APPLICATIONS

  • Chichester Macular Group
  • Chichester Women’s History Group – Madge Turner Statue Appeal
  • Children’s Bookfest
  • Lifecentre
  • My Sisters’ House Women’s Centre
  • Oxmarket Contemporary (Oxmarket Centre of Arts)
  • Parents and Carers Support Organisation (PACSO) (Large grant)
  • St. Richards of Chichester Christian Care Association (trading as Stonepillow)
  • 4Sight Vision Support

23. ITEMS FOR NEXT AGENDA

24. DATE OF NEXT MEETING

DATE OF NEXT ORDINARY MEETING: 3 SEPTEMBER 2025

To: Members of the Community Affairs Committee
Councillors Apel, Chant, J Gershater, Knight, Kondabeka, Moore, Quail

Ex Officio Members:
The Mayor (Councillor S McHale)

The filming, photographing, and recording of City Council meetings is now permitted by those members of the press and public attending. This includes the use of mobile devices by those using social media. It would be appreciated if anyone who wishes to do this could let the Chairman know before the meeting commences.

However, these provisions will not apply on occasions where the press and public are excluded from the meeting when confidential matters are discussed.

It is requested that discretion is exercised, and nothing done to disrupt or distract the meeting in any way. The Chairman will reserve the right to request that filming/recording ceases if it is having a detrimental effect upon the meeting. If you do not wish to be filmed then please let the Chairman know so that alternative arrangements can be made.

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