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Agenda – Community Affairs Committee – 5 June 2023

Below is the agenda for the Community Affairs Committee meeting taking place on 5 June 2023.

You can also download a PDF copy of the agenda here:

Supporting papers for this meeting are only available in PDF format. Please use the link below to download

Chichester City Council - Coat of Arms

CHICHESTER CITY COUNCIL

AGENDA

YOU ARE HEREBY SUMMONED TO ATTEND A MEETING OF THE COMMUNITY AFFAIRS COMMITTEE TO BE HELD IN THE COUNCIL CHAMBER. THE COUNCIL HOUSE, NORTH STREET, CHICHESTER AT 5.30PM ON MONDAY 5 JUNE 2023.

Signature - Mrs Sam Tate
Town Clerk
30 May 2023

1. ELECTION OF CHAIR AND VICE-CHAIR OF THE COMMUNITY AFFAIRS COMMITTEE FOR 2023-2024

2. APOLOGIES FOR ABSENCE

To receive and approve apologies and reasons for absence from members of the Committee.

3. DECLARATIONS OF INTEREST BY MEMBERS OF THE COMMITTEE IN MATTERS ON THE AGENDA FOR THIS MEETING

4. MINUTES OF THE COMMUNITY AFFAIRS COMMITTEE MEETING HELD ON 13 MARCH 2023 AND THE COMMUNITY AFFAIRS COMMITTEE (DISCRETIONARY GRANTS) MEETING HELD ON 6 APRIL 2023.

To approve and sign as a correct record the minutes of the meeting held on the 13 March 2023 and the Discretionary Grants meeting held on 6 April 2023.

5. UPDATES FROM PREVIOUS MINUTES

a) Corontation of King Charles event (minute 72c refers)

Front of House Supervisor to report.

b) A27 underpass decorative improvements (minute 75 refers)

Town Clerk to report.

c) City floral planting – Cathedral beds and hanging baskets (minute 77 refers)

Deputy Town Clerk to report

6. POLICING AND SECURITY IN THE CITY

a) Community Wardens

Pam Bushby – Divisional Manager, Communities and Wellbeing, Chichester District Council (reports included in the supporting papers or to follow).

b) BID Rangers

Helen Marshall – Chair and CEO, Chichester BID (report included in the supporting papers or to follow).

7. TO NOTE REPORTS RECEIVED FROM THE FOLLOWING:

  • Friends of Chartres
  • Friends of Ravenna
  • Friends of Speyer
  • Friends of Valletta
  • Chichester Tree Wardens
  • Councillor Chant concerning a recent visit to UK Harvest

8. CHICHESTER BID RANGERS REPLACEMENT

CEO of Chichester BID to report (proposal included in the supporting papers)

9. RAVENNA FUND RAISING EVENT

To discuss offering use of a Council House room for the hosting of a fund raising event in support of those affected by severe flooding in Ravenna.

10. MEETING START TIMES

To confirm Community Affairs Committee meeting start times for the rest of the Council year 2023-2024

11. MEMBERSHIP OF OUTSIDE BODIES

To confirm City Council representatives on named outside bodies (list included in the supporting papers)

12. GREEN SPACES FIRE WARDENS VOLUNTEERS

The Deputy Mayor to report (proposal included in the supporting papers)

13. PROPOSAL TO ESTABLISH A CITY COUNCIL HYGIENE BANK

Councillor Chant to report (discussion paper included in the supporting papers)

14. DISCRETIONARY GRANTS – SECOND ROUND

To decide whether to run a second round of Discretionary Grants in Autumn 2023.

Councillors should note that a balance of £8,953.63 remains in the Discretionary Grant budget for 2023-2024.

15. ITEMS FOR THE NEXT AGENDA

16. DATE OF NEXT ORDINARY MEETING

DATE OF NEXT ORDINARY MEETING: MONDAY 4 SEPTEMBER 2023

To: Members of the Community Affairs Committee

  • Councillor Apel
  • Councillor Chant
  • Councillor J Gershater
  • Councillor Hitchman
  • Councillor Knight
  • Councillor Kondabeka
  • Councillor Loxton
  • Councillor Squire

Ex Officio Members:

  • The Mayor (Councillor C Gershater)
  • The Deputy Mayor (Councillor Corfield)
  • Chairman of Planning & Conservation Committee (Councillor Butler)
  • Chairman of Finance Committtee

The filming, photographing and recording of City Council meetings is now permitted by those members of the press and public attending. This includes the use of mobile devices by those using social media. It would be appreciated if anyone who wishes to do this could let the Chairman know before the meeting commences.

However, these provisions will not apply on occasions where the press and public are excluded from the meeting when confidential matters are discussed.

It is requested that discretion is exercised and nothing done to disrupt or distract the meeting in any way. The Chairman will reserve the right to request that filming/recording ceases if it is having a detrimental effect upon the meeting. If you do not wish to be filmed then please let the Chairman know so that alternative arrangements can be made.

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