Agenda – Community Affairs Committee – 7 October 2024
Below is the agenda for the Community Affairs Committee meeting taking place on 2 September 2024.
You can also download a PDF copy of the agenda here:
Supporting papers for this meeting are only available in PDF format. Please use the link below to download
CHICHESTER CITY COUNCIL
Agenda
YOU ARE HEREBY SUMMONED TO ATTEND A MEETING OF THE COMMUNITY AFFAIRS COMMITTEE TO BE HELD IN THE COUNCIL CHAMBER AT 5.30PM ON MONDAY 7 OCTOBER 2024
2 October 2024
NOTE: Presentations by nominators for the City Council Annual Awards to take place in an informal briefing prior to the meeting.
1. APOLOGIES FOR ABSENCE
To note apologies, receive from members of the Committee prior to the meeting.
2. DECLARATIONS OF INTEREST BY MEMBERS OF THE COMMITTEE IN MATTERS ON THE AGENDA FOR THIS MEETING
3. MINUTES OF THE MEETINGS OF THE COMMUNITY AFFAIRS COMMITTEE HELD ON 3 JUNE 2024 AND 2 SEPTEMBER 2024.
4.UPDATES ON ACTIONS FROM PREVIOUS MEETING
Minute 26 – Chairman to write to PRIDE Committee thanking them for their efforts in organising the first annual parade.
Chairman to report
Minute 27(c) – Sussex Police to be invited to attend a future meeting to respond to questions from the Committee.
Communications and Civic Support Officer to report.
Minute 30 – VE Day 80th anniversary working group meeting to be arranged.
Town Clerk to report.
Minute 32 – Request volunteer from among Members to fill Outside Body vacancy with Friends of Valletta.
Town Clerk to report
Minute 33 – Schedule repairs to the Mayor’s badge and chain.
Communications and Civic Support Officer to report.
Minute 34 – Chichester Gala 2025 working group meeting to be arranged.
Town Clerk to report.
Minute 36 – Advise grant applicants of Committee decisions.
Deputy Town Clerk to report
5.CIVIC AND CEREMONIAL WORKING GROUP
To receive a report and recommendations from the Civic and Ceremonial Working Group.
The Mayor to report.
6. COMMUNITY AFFAIRS COMMITTEE BUDGET 2025/2026
To consider recommendations for, and changes to (if any), the Community Affairs Committee budget for 2025/2026.
Deputy Town Clerk to report (report attached)
7. CITIZENS ADVICE BUREAU (CAB) AT THE COUNCIL HOUSE
Town Clerk to report (report attached)
8. ITEMS FOR NEXT AGENDA
9. PUBLIC SECTOR BODIES (ADMISSION TO MEETINGS ACT) 1960
Proposal to resolve that the public and press be excluded from this meeting for agenda item 10 and 11 due to the confidential nature of the business to be transacted namely financial and business affairs of third parties and award nominations.
10. CONSIDERATION OF GRANT APPLICATIONS
Deputy Clerk to introduce the following discretionary grant applications:
(i) Small grant applications
- Second Chance Chichester
11. CHICHESTER CITY COUNCIL ANNUAL AWARDS 2024
To confirm outcomes of the nominations for City Council Annual Awards 2024.
- Arts Science and Culture Awards
- Civic Awards
- Community Awards
- Heritage Awards
- Small Business Awards
12.DATE OF NEXT MEETING
DATE OF NEXT ORDINARY MEETING: 2 DECEMBER 2024
To: Members of the Community Affairs Committee
Councillors Apel, Chant, J Gershater, Knight, Kondabeka, Moore
Ex Officio Members:
The Mayor (Councillor S Quail)
The filming, photographing, and recording of City Council meetings is now permitted by those members of the press and public attending. This includes the use of mobile devices by those using social media. It would be appreciated if anyone who wishes to do this could let the Chairman know before the meeting commences.
However, these provisions will not apply on occasions where the press and public are excluded from the meeting when confidential matters are discussed.
It is requested that discretion is exercised, and nothing done to disrupt or distract the meeting in any way. The Chairman will reserve the right to request that filming/recording ceases if it is having a detrimental effect upon the meeting. If you do not wish to be filmed then please let the Chairman know so that alternative arrangements can be made.