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Agenda – Community Affairs Working Group – 7 June 2021

Below is the agenda for the Community Affairs Working Group meeting for 7 June 2021.

You can also download a PDF copy of the agenda here: Agenda – Community Affairs Working Group – 7 June 2021

Supporting papers for this meeting are only available in PDF format. Please use the link below to download

Chichester City Council - Coat of Arms

CHICHESTER CITY COUNCIL
The Council House • North Street • CHICHESTER • West Sussex • PO19 1LQ
Tel: 01243 788502
Email: clerk@chichestercity.gov.uk • Website: www.chichestercity.gov.uk
Town Clerk: R Duggua RD BA (Hons)

YOU ARE INVITED TO ATTEND A VIRTUAL MEETING OF THE
COMMUNITY AFFAIRS WORKING GROUP
TO BE HELD ON MONDAY 7 JUNE 2021 AT 3.00PM


Town Clerk

AGENDA

1. ELECTION OF CHAIR AND VICE CHAIR OF THE COMMUNITY AFFAIRS WORKING GROUP FOR 2021-2022

2. APOLOGIES FOR ABSENCE

3. MINUTES OF THE COMMUNITY AFFAIRS COMMITTEE HELD ON 29 MARCH 2021 AND THE DISCRETIONARY GRANTS MEETING HELD ON 12 APRIL 2021

(Copies previously circulated)

4. DECLARATIONS OF INTEREST BY MEMBERS OF THE WORKING GROUP IN MATTERS ON THE AGENDA FOR THIS MEETING

5. UPDATE FROM THE PREVIOUS MINUTES

Please note that any actions arising from the previous Minutes are included on the Agenda

a. Minute 56(a) – City Centre floral display

To note that City Council Officers have tidied and replanted the Cathedral flower beds and that WindowFlowers are installing the hanging baskets throughout the City Centre.

b. Minute 56(b) – update on the ongoing response to the Coronavirus pandemic

To note that, on current guidelines, present restrictions around remote meetings and social distancing will lift on 21 June 2021

c. Minute 56(c) – City Council purchase of a Speed Indicator Device (SID)

To note that the City Council’s SID has now arrived and the procedures for loaning the equipment and installation will be developed shortly.

d. Minute 56(e) – Footpath between the new Lidl store and Story Road

To note that no further updates on this issue have been forthcoming from the manager of the Lidl store, Chichester.

6. POLICING AND SECURITY IN THE CITY

  • Community Wardens update (reports attached or to follow if not available)

Pam Bushby – Divisional Manager, Communities and Wellbeing, Chichester District Council

  • BID Rangers update (attached)

Helen Marshall – Vice-Chair, Chichester BI

7. REPORTS FROM REPRESENTATIVES OF FRIENDS OF CHARTRES, RAVENNA AND VALLETTA

To receive reports from Friends of Chartres, Friends of Ravenna and Friends of Valletta (reports attached or to follow if not yet available)

8. CHICHESTER TREE WARDENS

To receive a report from Chichester Tree Wardens (report attached)

9. CHICHESTER SEASON OF CULTURE 2022

Presentation by Gregory Nash about the programme of events currently being planned for Chichester District through the summer of 2022

(Briefing document attached)

10. EVENTS

  • HRH Queen Elizabeth Platinum Jubilee event in Priory Park – 4 June 2022

To discuss provisional booking for a City Council organised event to take place in Priory Park in June 2022 and to form an events working group to manage the organisation of the event.

  • Over the Rainbow – September 2021

Update from Councillor Plowman

11. DISCRETIONARY GRANTS 2021-22

To discuss the remaining Discretionary Grants budget for 2021-2022 (£22,050)

12. EUROCITIES

To review possible membership of the Eurocities organisation

(Report attached)

13. COVID19 AWARDS

To discuss formal launch timing of the postponed City Council Covid19 awards

14. CITY COUNCIL MEMBERSHIP OF THE CHICHESTER VISION STEERING GROUP

15. APPOINTMENT TO OUTSIDE BODIES

Member Services Support Officer to report (current list attached)

16. ITEMS FOR INCLUSION ON NEXT AGENDA

DATE OF NEXT ORDINARY MEETING: MONDAY 6 SEPTEMBER 2021

To:

Members of the Community Affairs Committee

  • Councillor Apel
  • Councillor Carter
  • Councillor Gershater
  • Councillor C Hughes
  • Councillor Lishman
  • Councillor Sharp           

Ex Officio Members:    

  • The Mayor (Councillor J Hughes)
  • The Deputy Mayor (Councillor J Joy)
  • Chairman of Planning & Conservation Working Group – not yet confirmed
  • Chairman of Finance Working Group – not yet confirmed

The filming, photographing and recording of City Council meetings is now permitted by those members of the press and public attending. This includes the use of mobile devices by those using social media. It would be appreciated if anyone who wishes to do this could let the Chairman know before the meeting commences.

However, these provisions will not apply on occasions where the press and public are excluded from the meeting when confidential matters are discussed.

It is requested that discretion is exercised and nothing done to disrupt or distract the meeting in any way. The Chairman will reserve the right to request that filming/recording ceases if it is having a detrimental effect upon the meeting. If you do not wish to be filmed then please let the Chairman know so that alternative arrangements can be made.

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