Agenda – Full Council – 24 September 2025
Below is the agenda for the meeting of Full Council taking place on 24 September 2025.
Supporting papers for this meeting are only available in PDF format. Please use the links below to download:
Chichester City Council
MEETING OF THE CITY COUNCIL
TO THE MEMBERS OF THE CITY COUNCIL
MEMBERS ARE HEREBY SUMMONED TO ATTEND A MEETING OF THE COUNCIL OF THE CITY OF CHICHESTER TO BE HELD AT 6.00PM ON WEDNESDAY 24 SEPTEMBER 2025 IN THE COUNCIL CHAMBER, THE COUNCIL HOUSE, NORTH STREET, CHICHESTER
18 September 2025
COUNCIL2025/1. APOLOGIES FOR ABSENCE
To note apologies, receive from members of the Committee prior to the meeting.
COUNCIL2025/2 – DISPENSATION REQUESTS
To approve dispensation requests received since the last meeting of Council.
COUNCIL2025/3. DECLARATIONS OF INTEREST
Declarations of interest by Members of the Council in matters on the agenda of this meeting.
COUNCIL2025/4. PUBLIC QUESTIONS
To answer questions (if any) from members of the public being pursuant to Standing Order 3(e) of Chichester City Council’s Standing Orders (April 2025).
COUNCIL2025/5. MAYOR’S ANNOUNCEMENTS
COUNCIL2025/6. MINUTES OF THE PREVIOUS MEETING
To approve and sign as a correct record the minutes of the ordinary committee meeting held on the 4 June 2025 and the extra ordinary meeting held on the 8th August 2025.
COUNCIL2025/7. UPDATE ON ACTIONS FROM PREVIOUS MEETING
| Minute ref. | Action | Update |
| 40 | Submit City Council responses to Local Government Devolution engagement form | Completed |
| 41 | Review CDC list of potential Chichester community assets for transfer | To be discussed under agenda item Council2025/9.1 |
| 42 | Call a meeting of the Devolution Working Group to review Councillor community asset proposals and compile the City | To be discussed under agenda item Council2025/9.1 |
COUNCIL2025/8. MINUTES FROM COMMITTEE
To note minutes and consider recommendations (if any) from Committee meetings held since last Council meeting.
COUNCIL2025/8.1. PLANNING AND CONSERVATION COMMITTEE
a. To note the minutes of the Planning and Conservation Committee meetings as follows:
- 19 June 2025
- 17 July 2025
- 14 August 2025
- 11 September 2025
b. To consider the recommendations made at the meeting of the Planning and Conservation Committee held on 11 September 2025:
- The Committee SUPPORT the recommendation from the Community Affairs Committee that responsibility for Public
Realm items be moved to the Planning and Conservation committee (to be considered under agenda item COUNCIL2025/11). - The Committee reviewed the scheme of delegation and RECOMMENDED that it be updated to allow delegated
responsibility for expenditure on Public Realm items within agreed Annual Budgets (to be considered under agenda item
COUNCIL2025/11).
COUNCIL2025/8.2. COMMUNITY AFFAIRS COMMITTEE
a. To note the minutes of the Community Affairs Committee meetings as follows:
- 4 June 2025
- 4 September 2025
b. To consider the recommendations made at the meeting of the Community Affairs Committee held on 4 September 2025.
- The committee recommended that the delegated responsibility for Civic Awards be returned to full council (to be considered under agenda item COUNCIL2025/11).
- The committee recommended that oversight for public realm amenities be transferred to the Planning & Conservation
Committee (to be considered under agenda item COUNCIL2025/11). - The committee recommended that committee numbers be amended to remove the maximum limit with no less than a
third of members constituting a quorum (to be considered under agenda item COUNCIL2025/11).
COUNCIL2025/8.3. FINANCE COMMITTEE
a. To note the minutes of the Finance Committee meetings as follows:
- 9 July 2025
b. To consider the recommendations made at the meeting of the Finance Committee held on 17 September 2025.
- To undertake urgent works to the Council House roof following flooding in heavy rain in July. Total anticipated cost of works
£180,000. Funding for work on the Old Court Room roof lantern (£30,000) to be taken from the CIL energy efficiency reserve, with the remaining works to be funded from the Council House Reserve. - To liquidate the £449,254 investment currently held in the Local Authorities’ Property Fund (LAPF) and invest it instead in the
Public Sector Deposit Fund (PSDF). - Make the proposed amendments to the Terms of Reference of the Personnel Sub Committee (to be considered under agenda item COUNCIL2025/11)
- To update the Financial Regulations to extend authority for authorisation of payments to the Clerk up to a limit of £5,000.
c. To note the minutes of the Sub-Committee meetings as follows:
- Business Plan Sub-Committee – 19 August 2025
- Personnel Sub-Committee – 17 July 2025
- Property Sub-Committee – 26 August 2025
COUNCIL2025/9. LOCAL GOVERNMENT REORGANISATION (LGR)
To note that the Business Case document outlining three possible options for reorganisation has been published and will be considered at various County and District Council meetings on 23rd and 24th September 2025. The final submission must be made to MHCLG by 26th September 2025. Each Council will indicate their preferred option for the final model to be adopted.
COUNCIL2025/9.1. COMMUNITY ASSET TRANSFER LIST
a. To receive the notes of the Devolution Working Group meeting held on 3 September 2025.
b. To consider the report from the Town Clerk regarding the submission of Expressions of Interest (EOIs) to Chichester District Council relating to assets on the Community Asset Transfer list.
COUNCIL2025/9.2. VOLUNTARY SECTOR SUPPORT
To consider writing to Chichester District Council cabinet member Tracey Bangert highlighting our concerns regarding the risks of Local Government Reorganisation to the voluntary sector and requesting information on what impact modelling has been undertaken by Chichester District Council.
COUNCIL2025/10. TO CONSIDER SUBMITTING A COMMUNITY HIGHWAYS SCHEME APPLICATION FOR A SAFE PEDESTRIAN CROSSING AT THE JUNCTION OF SHERBOURNE ROAD AND NORWICH ROAD
1) To note the response of WSCC to the letter sent by the Mayor expressing concerns re. safety of access to the relocated Jesse Younghusband School. (letter and response attached)
2) To consider the motion submitted by Cllr Pramas and Cllr Apel requesting that
- The Mayor to write a letter on behalf of CCC requesting that WSCC takes action to expedite the development and installation of equitably accessible crossings on St Paul’s Road at Norwich Road and Sherbourne Road to
- The Chief Executive of WSCC;
- The Leader of WSCC;
- The Chief Executive of Chichester District Council;
- The Leader of Chichester District Council;
- Jess Brown-Fuller MP.
- CCC submit a Community Highway Scheme application to WSCC, supported by the Change.org survey data from the
survey created by the community - CCC invite representatives of WSCC to address the next meeting of the Planning and Conservation Committee on the subject of a safe crossing at the junction of Norwich Road and Sherbourne Road on St Paul’s Road, to outline their proposals in more detail and establish a better dialogue and understand the issues involved.
- CCC Explore the potential of contributing some of our Community Infrastructure Levy funds in principle to help
expedite the works, and to refer the issue to the Finance Committee.
(paper attached)
COUNCIL2025/11 – STATUTORY POLICY REVIEWS
Pursuant to Chichester City Council Standing Orders Appendix 1:
Statutory Review Schedule, to receive recommendations on the current Committee Terms of Reference and Delegation Arrangements and any proposed changes from the relevant standing committees.
To note the report recommending changes to the Terms of Reference and Scheme of delegation for the Community Affairs Committee, Planning and Conservation Committee and Personnel Sub-Committee.
(Report attached)
COUNCIL2025/12 – REPORTS FROM REPRESENTATIVES ON OUTSIDE BODIES
To note reports received (if any) from City Council representatives on outside bodies (reports attached if available, reports received after publication of the agenda will be circulated with the minutes of the meeting).
COUNCIL2025/13 – WARD REPORTS FROM CHICHESTER CITY COUNCILLORS
To note reports received (if any) from City Councillors about matters affecting their wards (reports attached if available, reports received after publication of the agenda will be circulated with the minutes of the meeting).
COUNCIL2025/14. REPORTS FROM CHICHESTER DISTRICT AND WEST SUSSEX COUNTY COUNCILLORS REPRESENTING CHICHESTER WARDS AND DIVISIONS
To note reports received (if any) from Chichester District and West Sussex County Councillors (reports attached if available, reports received after publication of the agenda will be circulated with the minutes of the meeting).
COUNCIL2025/15. QUESTIONS
To answer questions received (if any) from members of the City Council pursuant to Standing Order 11 of the City Council’s Standing Orders (April 2025)
COUNCIL2025/16. ITEMS FOR NEXT AGENDA
COUNCIL2025/17. DATE OF NEXT MEETING
Date of next ordinary meeting: Wednesday 17 December 2025
COUNCIL2025/18. COMMON SEAL
The filming, photographing and recording of City Council meetings is now permitted by those members of the press and public attending. This includes the use of mobile devices by those using social media. It would be appreciated if anyone who wishes to do this could let the Chairman know before the meeting commences.
However, these provisions will not apply on occasions where the press and public are excluded from the meeting when confidential matters are discussed.
It is requested that discretion is exercised and nothing done to disrupt or distract the meeting in any way. The Chairman will reserve the right to request that filming/recording ceases if it is having a detrimental effect upon the meeting. If you do not wish to be filmed then please let the Chairman know so that alternative arrangements can be made.