Agenda – Full Council – 25 June 2025
Below is the agenda for the meeting of Full Council taking place on 25 June 2025.
You can also download a PDF copy of the agenda here: Agenda – Full Council – 25 June 2025
Supporting papers for this meeting are only available in PDF format. Please use the links below to download:
Chichester City Council
MEETING OF THE CITY COUNCIL
TO THE MEMBERS OF THE CITY COUNCIL
MEMBERS ARE HEREBY SUMMONED TO ATTEND A MEETING OF THE COUNCIL OF THE CITY OF CHICHESTER TO BE HELD AT 6.00PM ON WEDNESDAY 25 JUNE 2025 IN THE COUNCIL CHAMBER, THE COUNCIL HOUSE, NORTH STREET, CHICHESTER
19 June 2025
Agenda
1. APOLOGIES FOR ABSENCE
To note apologies received from Members of the City Council.
2. DISPENSATION REQUESTS
To approve the dispensation requests received since the last Meeting of Council.
Copies attached or to follow.
3. DECLARATIONS OF INTEREST BY MEMBERS OF THE CITY COUNCIL IN MATTERS ARISING ON THE AGENDA FOR THIS MEETING
4. MINUTES OF COUNCIL
To approve and sign as a correct record the minutes of the Meeting of Council held as follows:
5. MAYOR’S ANNOUNCEMENTS
6. PUBLIC QUESTIONS
To answer questions (if any) from members of the public pursuant to Standing Order 3e of Chichester City Council’s Standing Orders (April 2025).
7. MINUTES OF COMMITTEES
a) Planning and Conservation Committee
- Minutes – Planning and Conservation – 24 April 2025
- Minutes – Planning and Conservation – 22 May 2025 (notes only as meeting was inquorate)
- Minutes – Planning and Conservation – 19 June 2025 – link to follow
b) Community Affairs Committee
c) Finance Committee
Property Sub-Committee
To note the minutes of the meeting held on 27 May 2025
Business Plan Sub-Committee
To note the minutes of the meeting held on 28 May 2025
8. COUNCIL HOUSE CLEANING CONTRACT
Property Maintenance Manager to report (report attached)
9. PERFORMANCE STAGE PROJECT – PHASE 1 – COUNCIL HOUSE
Project Manager to report (report attached)
NOTE: Agenda items 10 to 18 have been transferred from the agenda for the Finance Committee meeting due to have been held on 18 June 2025 as the meeting was inquorate.
10. STATEMENT OF ACCOUNTS 2024-2025
Recommendation to Full Council on Wednesday 25 June 2025 for approval and signing of the Statement of Accounts.
(Copy attached)
11. BUDGETS TO BE CARRIED FORWARD FROM 2024/2025 AND BUDGETS TRANSFERRED TO RESERVES
(Copy attached)
12. INTERNAL CONTROL POLICY
(Copy attached)
13. INTERNAL AUDIT
Annual Internal Audit report (AGAR) – 2024/2025
(copy attached)
Deputy Town Clerk to report
14. PROVISION OF INTERNAL AUDIT SERVICES 2025-2026
Deputy Town Clerk to report (quotation attached)
15. ANNUAL GOVERNANCE STATEMENT (Part 1 of the Annual Return)
Recommendation to Full Council on Wednesday 25 June 2025 for approval and signing.
(Copy attached)
16. ACCOUNTING STATEMENTS (Part 2 of the Annual Return)
Recommendation to Full Council on Wednesday 25 June 2025 for approval and signing.
(Copy attached)
17. INVESTMENT REGISTER
Deputy Town Clerk to report (report attached)
18. TO NOTE AND RATIFY THE FOLLOWING RECONCILIATIONS AND TRANSACTIONS (reports attached)
a) MONTHLY RECONCILIATION WITH EVIDENCE OF BANK STATEMENTS FOR MARCH 2025
Chair of Finance and Deputy Town Clerk (RFO) to sign the reconciliations as a correct record.
b) LIST OF PAYMENTS MADE FOR MARCH 2025
c) LIST OF BARCLAYCARD PAYMENTS FOR MARCH 2025
19. LOCAL GOVERNMENT REORGANISATION
To receive updates on the ongoing Local Government Reorganisation.,
Town Clerk to report (report attached)
Also attached, summary reports from West Sussex County Councillor Julian Joy giving the latest updates from the County Council regarding Local Government Reorganisation and the combined authority and Mayoral elections.
20. CITY COUNCIL STANDING ORDERS AND CODE OF CONDUCT
To note that the Code of Conduct (February 2021) has now been added as an appendix to the City Council’s Standing Orders and will be included in the annual review of Standing Orders going forward.
21. REPORTS FROM REPRESENTATIVES ON OUTSIDE BODIES
To note reports, if any, from City Council representatives on Outside Bodies (reports attached if available. Reports received after publication of the agenda will be circulated with the minutes of the meeting).
22. WARD REPORTS FROM CHICHESTER CITY COUNCILLORS
To note reports received, if any, from City Councillors about matters affecting their wards (reports attached if available. Reports received after publication of the agenda will be circulated with the minutes of the meeting).
23. REPORTS FROM CHICHESTER DISTRICT AND WEST SUSSEX COUNTY COUNCIL’S WARD MEMBERS
To note reports received, if any, from Chichester division members of West Sussex County Council and from Chichester ward members of Chichester District Council, (reports attached if available. Reports received after publication of the agenda will be circulated with the minutes of the meeting).
24. QUESTIONS
To answer questions received, if any, from Members of Council pursuant to Standing Order 11 of the City Council’s Standing Orders (April 2025).
25. PUBLIC BODIES (ADMISSION TO MEETINGS ACT) 1960
To resolve that the public and press be excluded from this meeting for agenda item 26 due to the nature of the business to be transacted, namely confidential personnel matters.
26. COMMUNITY SPACE IN THE SOUTH OF THE CITY
To review a report regarding the proposed location of the new community space in the south of the city and agree a way forward.
Project Manager to report (CONFIDENTIAL report to follow)
27. COMMON SEAL
The filming, photographing and recording of City Council meetings is now permitted by those members of the press and public attending. This includes the use of mobile devices by those using social media. It would be appreciated if anyone who wishes to do this could let the Chairman know before the meeting commences.
However, these provisions will not apply on occasions where the press and public are excluded from the meeting when confidential matters are discussed.
It is requested that discretion is exercised and nothing done to disrupt or distract the meeting in any way. The Chairman will reserve the right to request that filming/recording ceases if it is having a detrimental effect upon the meeting. If you do not wish to be filmed then please let the Chairman know so that alternative arrangements can be made.