Agenda – Full Council (Extraordinary meeting) – 5 July 2022

Below is the agenda for the meeting of Full Council taking place on 5 July 2022.

You can also download a PDF copy of the agenda here: Agenda – Full Council – 5 July 2022

CHICHESTER CITY COUNCIL
The Council House • North Street • CHICHESTER • West Sussex • PO19 1LQ
Tel: 01243 788502
Email: clerk@chichestercity.gov.uk • Website: www.chichestercity.gov.uk
Town Clerk: R Duggua RD BA (Hons)

TO THE MEMBERS OF THE CITY COUNCIL
Members are hereby summoned to attend an Extraordinary meeting of the City Council to be held at 8.45am on Tuesday 5 July 2022 in the Assembly Room, the Council House, North Street, Chichester

AGENDA

1. APOLOGIES FOR ABSENCE

2. REQUEST FROM CHICHESTER DISTRICT COUNCIL FOR PARTNERSHIP FUNDING CONTRIBUTION FOR THE LEVELLING UP BID

Chichester District Council approached the City Council week beginning 20 June 2022 about making a partnership funding contribution to the Levelling Up Fund (LUF) bid – this would also involve contributions from the District Council and West Sussex County Council. The funding request did not form part of the recent request for the City Council to supply a supportive letter about the LUF application hence the need for this Extraordinary Meeting of the City Council.

The levelling up public realm project deals with pavements, including the Cathedral Square, as well as Priory Park and Northgate.

The City Council have been asked to help the three authorities achieve 10% partnership matched funding.

Quantity Surveyors acting for the District Council have now indicated that the public realm aspect of the bid would cost £9.66m, thus a 10% contribution towards this aspect of the project would be £966,000. Shared equally between the three partners would mean £322k per authority. A 1% contribution would be £96k.

Having other partner contributions greatly increases the possibility of success in obtaining grant funding. City Councillors have long been pressing for pavement improvements and Councillors will be well aware of the significant background work undertaken by the Property Manager and the strength of the debate at the Planning and Conservation Committee on 23rd June 2022 about this topic (minute 25).

At present the City Council has just over £400,000 available as uncommitted CIL funds. Notwithstanding the strong desire to see pavement improvements, the City Council have been equally insistent that any three way funding must be proportionate to the budget of the City Council and the City Councils overall financial position in comparison to the District and County Council budgets.

On the basis of uncommitted CIL funds, your officers are prepared to recommend a sum not exceeding £100,000 would be reasonable and proportionate, but with the caveats that the contribution is only allocated for the pavement element of the public realm project, only payable if the funding bid is successful and the amount would be reduced proportionately if the LUF application was successful but the amount granted less than bid for.

The filming, photographing and recording of City Council meetings is now permitted by those members of the press and public attending. This includes the use of mobile devices by those using social media. It would be appreciated if anyone who wishes to do this could let the Chairman know before the meeting commences.

However, these provisions will not apply on occasions where the press and public are excluded from the meeting when confidential matters are discussed.

It is requested that discretion is exercised and nothing done to disrupt or distract the meeting in any way. The Chairman will reserve the right to request that filming/recording ceases if it is having a detrimental effect upon the meeting. If you do not wish to be filmed then please let the Chairman know so that alternative arrangements can be made