Agenda – Property Sub-Committee – 26 August 2025
Below is the agenda for the Property Sub-Committee meeting for 26 August 2025
You can also download a PDF copy of the agenda here: Agenda – Property Sub-Committee – 26 August 2025
Supporting papers for this meeting are only available in PDF format. Please use the links below to download
CHICHESTER CITY COUNCIL
AGENDA
YOU ARE HEREBY SUMMONED TO ATTEND A MEETING OF THE PROPERTY SUB-COMMITTEE TO BE HELD IN THE COUNCIL CHAMBER AT 11.00AM ON TUESDAY 26 AUGUST 2025
20 August 2025
1. ELECTION OF CHAIR OF THE SUB-COMMITTEE FOR 2025/2026
2. APOLOGIES FOR ABSENCE
To note apologies for absence from members of the Sub-Committee.
3. DECLARATIONS OF INTEREST BY MEMBERS OF THE SUB-COMMITTEE IN MATTERS ON THE AGENDA FOR THIS MEETING
4. SUB-COMMITTEE MEETING TIMES FOR 2025/2026
To agree the Sub-Committee meeting times for the rest of the 2025/2026 Council year.
5. MINUTES OF THE PROPERTY SUB-COMMITTEE MEETING HELD ON 27 MAY 2025
To approve and sign as a correct record the minutes of the Property Sub-Committee meeting held on 27 May 2025.
6. UPDATES ON ACTIONS ARISING FROM THE LAST MEETING
a. Minute 4a refers – Press release regarding upgraded kitchens to be released by Friday 6 June 2025.
To note that the press release was published on 9 June 2025.
b. Minute 4b refers – Press release regarding community orchards to be released by Friday 13 June 2025.
To note that the press release was published on 13 June 2025.
c. Minute 4d refers – Report to be prepared regarding allotment running costs for review at the next meeting of the Sub-Committee.
To be discussed under agenda item 8b.
d. Minute 5c refers – Options report to be prepared for the next Sub-Committee meeting regarding the historical land usage on the eastern boundary of the Roman Amphitheatre allotments site prior to installation of the new fencing.
To note that a site visit has been undertaken and a report will be presented to the next meeting of the Sub-Committee.
e. Minute 5d refers – Contact to be made with the Cathedral regarding possible locations for a drinking water fountain. Also, consideration/identification of location in parks and open spaces to be discussed.
To be actioned and report brought to the next meeting of the Sub-Committee.
f. Minute 5 refers – Report to be compiled on Council House projects and costs incurred and projected works and future costs.
To be discussed under agenda item 9.
g. Minute 5 refers – Special Meeting of the Property Sub-Committee to be called to discuss the PMM’s Council House report.
Due to resourcing, Special Meeting has not been called. Date to be arranged if further discussion needed after agenda items 8 and 9 been discussed.
h. Minute 6a refers – Traffic light colours included on the allotment condition notices to be adjusted due to concerns about the current formatting being too aggressive.
To note that this has now been implemented.
i. Minute 6b refers – Reformat the rooms utilisation report to include historical information and more detailed statistics about booking times and financial information
To note that the reports have been reformatted and will be discussed as part of the Property Maintenance Manager’s report (Information to note) – agenda item 8a.
7. PROPERTY MAINTENANCE MANAGER’S REPORT
Property Maintenance Manager to report (report attached).
8. INFORMATION TO NOTE
a) Summarised in Property Maintenance Manager’s report.
- Allotments
- Room bookings/occupancy rates
b) Allotment running costs and fees (report attached)
c) Flooding at the Council House (report attached)
9. PROPERTY SUB-COMMITTEE BUDGET – 2026/2027
To consider the following and make recommendations to the Finance Committee regarding budgets for the Property portfolio for 2026/2027.
a) Property Maintenance Manager’s report outlining capital assets and depreciation in relation to asset replacement reserves and Council House expenditure (report attached)
b) Deputy Town Clerk’s reports regarding the Property Sub-Committee budgets, income and recommendations for changes to the earmarked reserves and capital set asides (reports attached).
Deputy Town Clerk and Property Maintenance Manager to report.
10. ITEMS FOR INCLUSION ON THE NEXT AGENDA
11. DATE OF NEXT ORDINARY MEETING
Date of next Ordinary Meeting – Tuesday 25 November 2025
To:
Members of the Property Sub-Committee
- Councillors Apel, Butler, Loxton, Miall, Quail, Scicluna
The filming, photographing and recording of City Council meetings is now permitted by those members of the press and public attending. This includes the use of mobile devices by those using social media. It would be appreciated if anyone who wishes to do this could let the Chairman know before the meeting commences.
However, these provisions will not apply on occasions where the press and public are excluded from the meeting when confidential matters are discussed.
It is requested that discretion is exercised and nothing done to disrupt or distract the meeting in any way. The Chairman will reserve the right to request that filming/recording ceases if it is having a detrimental effect upon the meeting. If you do not wish to be filmed then please let the Chairman know so that alternative arrangements can be made.