Minutes – Community Affairs Committee – 9 December 2024

The agenda and papers for this meeting are available here: Agenda and papers – Community Affairs Committee – 9 December 2024

The minutes of this meeting are presented below.

You can also download a PDF copy of the minutes here: Minutes – Community Affairs Committee – 9 December 2024

COMMUNITY AFFAIRS COMMITTEE

Minutes

Date: 9 December 2024

Time: 5.30pm – 6.57pm

Location: The Council Chamber – The Council House • North Street • CHICHESTER • West Sussex • PO19 1LQ

PRESENT: Councillors Apel (CA/Chair), Chant (RC), Kondabeka (JK) and J Gershater (JG)

EX-OFFICIO: The Mayor (Councillor Quail)

ALSO IN ATTENDANCE: The Town Clerk (TC), Deputy Town Clerk (DTC), Communications, Civic and Council Support Officer (CCCSO), Community Officer (CO)

65. APOLOGIES FOR ABSENCE

Councillor Knight

66. DECLARATIONS OF INTEREST BY MEMBERS OF THE COMMITTEE IN MATTERS ON THE AGENDA FOR THIS MEETING

RC declared an interest in the grant application from Kitchen Sink Productions

JK declared an interest in the grant application from Chichester and District Foodbank

67. MINUTES OF THE COMMUNITY AFFAIRS COMMITTEE MEETING HELD ON 2 DECEMBER 2024

This item was deferred until the next meeting as the minutes are not yet ready.

68. PUBLIC QUESTIONS

To answer questions (if any) from members of the public being residents of the City pursuant to Appendix 1 of the latest version of Chichester City Council’s Standing Orders.

None were received.

69. UPDATES ON ACTIONS FROM PREVIOUS MEETING

To note the progress of the following actions:

55. Communities Officer to arrange a meeting with local community and faith groups to discuss the possibility to restart the City Angels Service

– Pending

58, 59 & 62. Communications, Civic and Council Support Officer to place the following items from the previous agenda on to this agenda

– Completed

60. Property Manager to continue discussions with the Chichester Access Forum and VAAC and present a full report on the proposal at the March 2025 meeting.

– Pending

As little progress has been made with these actions from the previous meeting, The Chair was advised by the CCCSO to continue with the agenda.

70. COMMUNITY ASSET REGISTER

Further to Minute Reference 28 from the Community Affairs Meeting on 4 September 2023, where Ward councillors were asked to map all the community halls, spaces, public houses and other community resources within their wards so that the Council could request their inclusion on the register.

Please see below list of venues for consideration for Chichester Central Ward.

The Council House
Chichester Boys Club
Chichester Library
New Park Centre & Cinema
Pallant Suite
Quaker Meeting House
St. Paul’s Church and Hall
The Guidhall, Priory Park
Chichester City Club

The committee RESOLVED to add the properties listed to Community Asset Register, and in addition the Sea Cadets hut, The Jam Café and St Johns Chapel and Hall to the Community Asset register.

71. CIVIC AWARDS CEREMONY

The committee reviewed the recommendations in the Civic and Ceremonial Working Group report and RESOLVED to proceed on that basis.

72. PUBLIC ART POLICY

The committee reviewed the draft policy, which was based on the Leicester City Principles for Commissioning and Conserving Public Art, as recommended in the Civic and Ceremonial Working Group report and RESOLVED to recommend it to Full Council for adoption.

73. ADMIRAL MURRAY STATUE LICENCE

Committee discussed the potential to use the site to showcase new sculptures and art pieces.

The Chair proposed that the permission be extended for 2 years, giving the Committee time to decide on how to proceed, the Mayor Seconded. However, the motion was not supported.

Subsequently a motion was proposed to extend the permission by 12 months.

The Committee RESOLVED to extend the permission by 12 months whilst they considered future options for the Statue and site.

74. PUBLIC SECTOR BODIES (ADMISSION TO MEETINGS ACT) 1960

Proposal to resolve that the public and press be excluded from this meeting for Agenda Item 11 due to the confidential nature of the business to be transacted namely financial and business affairs of third parties.

75. CONSIDERATION OF GRANT APPLICATIONS

Deputy Clerk to introduce the following discretionary grant applications (schedule attached):
DTC advised the total left in the grant funding pot was £29,195 and the value of all the applications was £31,799
Small Grant Applications

The Committee RESOLVED the following grant awards

1. Chichester Area Mental Health Support Foundation

The Committee RESOLVED to grant £3,000 to the organisation.
JK left the room whilst the following application was considered:

2. Chichester District Foodbank

The Committee RESOLVED to grant £3,000 to the organisation.
JK rejoined the meeting

3. Chichester Film Makers CIC

The Committee RESOLVED to grant £1,200 to the organisation.

4. Chichester Open Studios Art Trail 2025

The Committee RESOLVED to grant £500 to the organisation.

5. Community Fundraisers

The Committee RESOLVED to grant £0 to the organisation and requested more information from the applicant before a decision can be made.

6. Creative Beatz

The Committee RESOLVED to grant £2,222.04 to the organisation.

RC left the meeting whilst the following application was considered

7. Kitchen Sink Productions CIC

The Committee RESOLVED to grant £3,000 to the organisation.
RC rejoined the meeting.

8. Second Chance Chichester CIO

The Committee RESOLVED to grant £3,000 to the organisation.

7. Talks at Six

The Committee RESOLVED to grant £1,347 to the organisation.

8. The Novium Chichester

The Committee RESOLVED to grant £0 to the organisation.

9. Volya Art Community Group

The Committee RESOLVED to grant £0 to the organisation, since the event has already taken place. Committee will encourage them to apply again well in advance of their next planned event.

10. The Sheila and John Williams Arts Foundation

The Committee RESOLVED to grant £0 to the organisation and requested more information from applicant before a decision can be made.

11. Sussex Creative Art Network CIC (Chichester CAN)