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Minutes – Finance Committee – 18 March 2026

The agenda and papers for this meeting are available here: Finance Committee – 18 March 2026 – agenda and papers

The minutes of this meeting are presented below.

You can also download a PDF copy of the minutes here: Minutes – Finance Committee – 18 March 2026

FINANCE COMMITTEE

Minutes

Date: Wednesday 18 March 2026

Time: 5:30PM to 5:55PM

Location: The Council Chamber – The Council House • North Street • CHICHESTER • West Sussex • PO19 1LQ

PRESENT: Councillors Miall, Loxton, Dominick, Quail, Pramas

EX-OFFICIO: The Mayor, Councillor McHale (SMc)

IN ATTENDANCE: Councillors Chant and Russell (joined the meeting at 6.00pm)

ALSO IN ATTENDANCE: Councillor Chant, Town Clerk, Deputy Town Clerk, Council Services and Support
Manager, one member of the public

FIN2026/100 APOLOGIES FOR ABSENCE

None had been received.

Councillor Scicluna was absent.

FIN2026/101 COMMITTEE MEMBERSHIP

RESOLVED to appoint Councillor Mark Dominic to the committee.

FIN2026/102 DECLARATIONS OF INTEREST

There were none.

FIN2026/103 PUBLIC QUESTIONS

None had been received.

FIN2026/104 MINUTES OF THE PREVIOUS MEETING

The committee APPROVED and SIGNED as a correct record the minutes of the ordinary committee meeting held on the 11 March 2026.

FIN2026/105 UPDATE ON ACTIONS FROM PREVIOUS MEETING

To be discussed under agenda item FIN2026/106

FIN2026/106 MINUTES FROM SUB COMMITTEES

The Committee NOTED the minutes of the Property Sub-Committee and considered a variation to the resolution regarding the replacement electric van contained in a report from the Property Maintenance Manager.

The Committee considered the Property Managers report and RESOLVED to proceed with a two-year contract with supplier C at a total contract cost of £9456.61.

FIN2026/107 REVENUE BUDGET MONITORING TO 31 JANUARY 2026

The Deputy Town Clerk provided an overview of the budget position and highlighted the key variances against budget.

Members were advised that, at present, it was expected that the position would be in line with the annual budget by year end.

They were further advised that interest on investments had performed better than expected, which had helped to offset unexpected overspend in some areas.

FIN2026/108 EAR MARKED RESERVES

The Committee NOTED the earmarked reserves position.

FIN2026/109 COMMUNITY INFRASTRUCTURE LEVY (CIL) UPDATE

The Committee NOTED the latest CIL update and income and expenditure forecasts.

The Clerk and Deputy Town Clerk highlighted the current uncertainties around future income projections which would be unlikely to be resolved until matters regarding the Southern Access Road and subsequent housing delivery rate at Minerva Heights were determined.

FIN2026/110 LOCAL GOVERNMENT REORGANISATION (LGR)

The Committee NOTED that discussions regarding Community Asset Transfers were ongoing between the City Council, Chichester District Council and various interested stakeholders.

The Clerk advised that if an announcement on Local Government Reorganisation was not made before the end of the coming week, it would be unlikely to be made until after the May 2026 local elections in order to avoid any pre-election period publicity restrictions, which would come into effect from the 27th March 2026.

FIN2026/111 TO NOTE AND RATIFY THE FOLLOWING RECONCILIATIONS AND TRANSACTIONS

  • Monthly reconciliation with evidence of bank statements for November 2025 to January 2026.
  • List of payments made for November 2025 to January 2026.
  • List of Barclaycard payments made for November 2025 to January 2026.

The Committee NOTED the reconciliations and bank statements and RATIFIED the list of payments.

FIN2026/112 ITEMS FOR NEXT AGENDA

  • Financial year end and audit (AGAR) returns
  • Policy reviews
  • Local Government Reorganisation Update

FIN2026/113 DATE OF NEXT MEETING

Dates of next meetings:

  • Community Centre oversight – Wednesday 8 April 2026 – 4.00pm
  • Community Centre oversight – Wednesday 6 May 2026 – 4.00pm
  • Community Centre oversight – Wednesday 3 June 2026 – 4.00pm
  • Ordinary Committee meeting – Wednesday 10 June 2026 – 5.30pm

Meeting closed at 5.55pm

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