Minutes – Full Council (Discretionary Grants) – 5 September 2018

The minutes of this meeting are presented below.

You can also download a PDF copy of the minutes here: Minutes – Full Council (Discretionary Grants) – 5 September 2018

MINUTES OF THE PROCEEDINGS OF THE MEETING OF THE COUNCIL OF THE CITY OF CHICHESTER HELD IN THE COUNCIL CHAMBER, THE COUNCIL HOUSE, NORTH STREET, CHICHESTER ON WEDNESDAY 5 SEPTEMBER 2018 AT 6.00PM

PRESENT:

• The Mayor (Councillor Bell), The Deputy Mayor (Councillor Tupper), Councillors Apel, Budge, Dignum, M Evans, P Evans, T French, Galloway, Hixson, Joy, Keyworth, Kilby, Macey, Plowman, Scicluna, Sharp, Spink, West Sussex County Councillor Simon Oakley

ABSENT:

• Councillors Dempster and Holman

IN ATTENDANCE:

• Town Clerk, Administration Manager, Mayor’s Chaplain, Macebearer

26.  APOLOGIES FOR ABSENCE

As recorded above.

27. MINUTES

It was RESOLVED that the Minutes of the Meeting of Council held on 20 June 2018 and the Minutes of the Special Council Meeting held on 4 July 2018 having been printed and circulated be approved, adopted and signed as a correct record.

28. MAYOR’S ANNOUNCEMENTS

(i) Chichester East Ward By-Election

The Mayor advised that Christopher Spink had been elected City Councillor for Chichester East Ward following the recent by-election. The Mayor welcomed Councillor Spink.

(ii) Mayor’s General Announcements

The Mayor announced that his Charity Bike Ride from John O’Groats to Chichester in 10 days had been completed successfully by Justin Bulpett and Malcolm Meaby and that so far over £7,000 had been raised for the Mayoral Charities, Stonepillow and the Oxmarket. He thanked the Administration Manager for her support.

The Mayor advised that his next Mayoral Charity Event was on Saturday 22 September 2018 at Rymans in Apuldram and he encouraged all members to attend.

Over recent weeks the Mayor had attended many events including the unveiling of the memorial to Polish code-breaker Henryk Zygalski at Chichester Crematorium and that in the coming week, he would be visiting Priez with the Royal Sussex Regiment representatives.

(iii) City Council Website/Email

The Mayor asked the Town Clerk to give an update on the current situation regarding the City Council’s website and email addresses following the remote server being taken down.

With the Mayors’ permission, Councillor Apel spoke about the incident that occurred earlier in the year, when a gentleman collapsed in North Street, Chichester and the defibrillator at the Council House had been used. This proved how effective having a locally-based defibrillator had been; City Council Officers were thanked for their help with the incident.

29. PUBLIC QUESTION TIME

There were no questions from members of the public being residents of the City pursuant to Standing Order 27.

30 DISCRETIONARY GRANT RECIPIENTS

The Mayor advised that all Discretionary Grants were to be paid by BACS into the organisations account on the day after the Full Council Meeting and therefore a representative from each of the following organisations gave a brief presentation on their organisation and how the grant will help.

• Chichester City Centre (Bell Tower) Drop-in
• Focus:Arts (Chichester Poetry)
• Friends of Priory Park
• 5th Chichester Scout Group
• Chichester Area Mental Health Support Foundation (User Name : Chichester Lunch Club)
• Chichester Forest Schools CIC
• Chichester Information Shop for Young People
• City Angels
• Embrace Chichester
• Friends of Chartres
• Home-Start Chichester & District
• Pregnancy Options Centre
• Royal Sussex Association Chichester Branch
• Swanfield Park Resident Neighbourhood Group (SPRING)
• West Sussex Scout Council

The meeting was adjourned to enable a photograph be taken of the Mayor with the recipients.

Councillor Plowman left the meeting.

31. MINUTES OF COMMITTEES

(a) Planning & Conservation Committee

It was moved by Councillor Kilby, as Chairman of the Committee, that the Minutes of the meeting held on 27 June 2018 be approved and adopted.

It was RESOLVED that the original motion put by Councillor Kilby that the Minutes of the meeting held on 27 June 2018 be approved and adopted.

(b) Community Affairs Committee

It was moved by Councillor Galloway as Vice-Chairman of the Committee, that the Minutes of the meeting held on 16 July 2018 be approved and adopted.

It was RESOLVED that the original motion put by Councillor Galloway that the Minutes of the meeting held on 16 July 2018 be approved and adopted.

(c) Planning & Conservation Committee

It was moved by Councillor Kilby, as Chairman of the Committee, that the Minutes of the meeting held on 25 July 2018 be approved and adopted.

It was RESOLVED that the original motion put by Councillor Kilby that the Minutes of the meeting held on 25 July 2018 be approved and adopted.

(d) Planning & Conservation Committee

It was moved by Councillor Kilby, as Chairman of the Committee, that the Minutes of the meeting held on 22 August 2018 be approved and adopted.

Councillor P Evans commented on a planning application that had been discussed at the Planning Delegation Sub-Committee Meeting on 8 August 2018, whereby an art deco house in the north of the City was being demolished and that the City was losing many old residential buildings. The question of listed buildings would be discussed at a future Planning & Conservation Committee.

It was RESOLVED that the original motion put by Councillor Kilby that the Minutes of the meeting held on 22 August 2018 be approved and adopted.

32. REPORTS FROM REPRESENTATIVES ON OUTSIDE BODIES

Councillor Scicluna reminded members of the visit by the Chester Civic Trust in October 2018 to celebrate the 50th anniversary of the studies that had been carried out on the historic cities of Bath, Chester, Chichester and York.

Councillor French, as the City Council’s representative on the Friends of Valletta, advised that together with the Mayor and Mayoress he would be visiting Valletta in October and it was hoped that the friendship links between the two cities could be firmed-up.

Councillor Tupper, as the City Council’s representative on the Sussex Community Rail Partnership Arun Valley Steering Group, advised that a ‘Silent Soldier’ silhouette would be installed at Chichester railway station.

33. WARD REPORTS FROM CHICHESTER CITY COUNCIL MEMBERS

Councillor Dignum, as a North Ward member, advised that he had volunteered to attend, on behalf of Chichester City Council, the West Sussex County Council’s Chichester Road Space Audit – Design Phase Workshop on 19 September 2018. He asked members to forward names of streets in their wards that could be involved in any new road audit scheme.

Councillor Apel, as a West Ward member, spoke on the effects the drug-related issues in the area were having on young people and that although the Community Wardens are an effective presence in the area, more advice on how to handle such matters was needed from Sussex Police.

Councillor Sharp, as a South Ward member, commented on the increase of parking in residents streets following the opening of the new Free School on the south side of the A27. She also commented on that there was no specific news to report regarding the Whyke Community Pub Hub and local incidents in the area.

Councillor Galloway, as a South Ward member, advised that the Whyke Estate had been taken part in the South and South East in Bloom competition and would receive an award shortly for their entry.

Councillor Tupper, as a South Ward member, commented that Brampton Court had been approached by Velo South for use of their car park during the registration of the event on Saturday 22 September; the request had been declined.

34. REPORTS FROM CHICHESTER DISTRICT AND WEST SUSSEX COUNTY COUNCIL’S WARD MEMBERS

Councillor Dignum, as a Chichester District Councillor, advised that Chichester District Council Cabinet had recommended funding for a further 3 years for the Community Wardens Scheme.

West Sussex County Councillor Oakley, advised that the Velo South Cycle registration process on Saturday 22 September 2018 would be staggered so as to avoid too much congestion in the area and in the nearby car parks. He also advised that the Florence Road crossing designs would be out for consultation later in the year; that the recent heavy rainfall had overwhelmed the drainage capacity in the City and this would need to be investigated further; and that the SWA pipeline across Chichester would be considered by the County Planning Committee. He also commented upon the ‘bus gates’ at the Graylingwell development.

35. QUESTIONS

There were no questions from members of the Council pursuant to Standing Order 24.

36. COMMON SEAL

RESOLVED that the Common Seal be affixed to any documents necessary to give effect to the resolutions passed at this meeting.

The meeting closed at 7.30pm