Minutes – Full Council (Extra ordinary meeting) – 31 July 2024
The agenda and papers for this meeting are available here: Full Council (Extra Ordinary meeting) – 31 July 2024 – agenda and papers
The minutes of this meeting are presented below.
You can also download a PDF copy of the minutes here: Minutes – Full Council (Extra Ordinary meeting) – 31 July 2024
EXTRA ORDINARY MEETING OF COUNCIL
Minutes
Date: 31 July 2024
Time: 6.00pm – 7.10pm
Location: The Council Chamber – The Council House • North Street • CHICHESTER • West Sussex • PO19 1LQ
PRESENT: The Mayor, Councillor Quail, and Councillors Apel, Chant, Corfield, C Gershater, J Gershater, Kondabeka (from 6.03pm), Loxton, McHale, Moore, Scicluna and Squire
ALSO IN ATTENDANCE: Town Clerk, Deputy Town Clerk, Property Maintenance Manager, Council Services and Support Manager, Communications and Civic Support Officer
IN ATTENDANCE VIA ZOOM: Mr Rod Hayler (H02 Commercial Property Consultants)
32. APOLOGIES FOR ABSENCE
Apologies were noted from Councillors Butler, Hitchman, Knight, Miall, Pramas and Vivian
33. DECLARATIONS OF INTEREST BY MEMBERS OF THE CITY COUNCIL IN MATTERS ARISING ON THE AGENDA FOR THIS MEETING
No declarations were made.
34. PUBLIC BODIES (ADMISSION TO MEETINGS ACT) 1960
Council RESOLVED that the public and press be excluded from this meeting for Agenda Item 4 due to the confidential nature of the business to be transacted namely financial and business affairs of third parties.
35. MATTERS RELATING TO THE MARKET HOUSE
Mr Rod Hayler (Ho2 Commercial Property Consultants) gave a brief overview of the latest proposal from Orion Developments (Southern) Limited and his advice regarding the revised offer to vary the terms of the headlease.
A detailed discussion then took place.
It was proposed from the Chair, seconded by Councillor Scicluna and RESOLVED (Not) to accept the revised proposal.
Following the conclusion of the confidential business, the Chairman opened the meeting to the press and public.
36. BOGNOR ROAD COMMUNITY HIGHWAY SCHEME
Council considered the ongoing Bognor Road Community Highway Scheme application for build-outs to assist with pedestrian safety.
Members discussed the merits of the project and were reminded that installation of a full pedestrian crossing was not possible due to the road and junction layout in the area.
Further to a question about the deadline for the application, the Council Services and Support Manager reported that, while the deadline was 31 July 2024, West Sussex County Highways were willing to include the Council’s decision with the application if it was passed to them the following morning.
RESOLVED to offer West Sussex County Council funding of 20% of the total project cost, up to a maximum of £10,000, towards the scheme costs in order to improve its chances of being selected this year.
Councillors also suggested that, if the application were to be successful, the project should be scheduled outside the “lane hire” charging period in order to minimise the overall costs.
Post meeting note: West Sussex Highways have been advised of the Council’s decision and confirmed that the offer of funding will be included with the application when it goes for consideration.
37. COMMON SEAL
RESOLVED that the Common Seal be affixed to any documents necessary to give effect to the resolutions passed at this meeting.
DATE OF NEXT ORDINARY MEETING: 6.00pm on 25 September 2024
The meeting closed at 6.27pm