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Agenda – Community Affairs Committee – 3 June 2024

Below is the agenda for the Community Affairs Committee meeting taking place on 3 June 2024.

You can also download a PDF copy of the agenda here:

Supporting papers for this meeting are only available in PDF format. Please use the link below to download

Chichester City Council - Coat of Arms

CHICHESTER CITY COUNCIL

AGENDA

YOU ARE HEREBY SUMMONED TO ATTEND A MEETING OF THE COMMUNITY AFFAIRS COMMITTEE TO BE HELD IN THE COUNCIL CHAMBER. THE COUNCIL HOUSE, NORTH STREET, CHICHESTER AT 5.30PM ON MONDAY 3 JUNE 2024

Signature - Mrs Sam Tate
Town Clerk
29 May 2024

1. ELECTION OF CHAIRMAN FOR 2024-2025

2. APPOINTMENT OF VICE-CHAIRMAN FOR 2024-2025

3. APOLOGIES FOR ABSENCE

To receive and approve apologies and reasons for absence from members of the Committee.

4. DECLARATIONS OF INTEREST BY MEMBERS OF THE COMMITTEE IN MATTERS ON THE AGENDA FOR THIS MEETING

5. GRANT APPLICATION PRESENTATIONS

Deputy Clerk to introduce Discretionary Grants (large and small) to begin at 5:35 pm.

(i) Presentations by Large Grant and Core Funding grant applicants

  • 5:35 pm Bishop Luffa Learning Partnership – Susie Cooke
  • 5:40 pm Sanctuary in Chichester – Tony Toynton
  • 5:45 pm Chichester Cinema at New Park – Abi Exelby
  • 5:50 pm The West Sussex Countryside Studies Trust – Catherine Cannon
  • 5:55 pm Chichester Boys Club CIO – Michael Turner

(ii) Small Grant and Free Use Applications – to be considered under agenda item 17

  • West Sussex Scout Council
  • 4Sight Vision Support
  • UK Harvest
  • FABIS
  • Ovation Music
  • Think18

(iii) Free Use applications – to be considered under agenda item 17

  • Chichester and District Cycle Forum
  • Transition Chichester

6. POLICING AND SECURITY IN THE CITY

a. Community Wardens

b. Chichester BID Ambassadors

c. Chichester Police

7. CHICHESTER BID

Chichester BID CEO to give a presentation on what BID is and what it does.

8. TO NOTE REPORTS RECEIVED FROM THE FOLLOWING:

  • Friends of Chartres
  • Friends of Ravenna
  • Friends of Speyer
  • Friends of Valletta
  • Chichester Tree Wardens

    9. REQUEST FOR PARTNERSHIP WORKING WITH CHICHESTER BID FOR CHRISTMAS 2024

      To consider a request from Chichester BID for City Council support with the Christmas lights switch on.

      10. UPDATES ON ACTIONS FROM THE PREVIOUS MINUTES NOT COVERED ELSEWHERE ON THE AGENDA

      • Councillor Craig Gershater to present a paper on access to health care services for the Homelessness Forum
      • Complete asset mapping for North and West wards.
      • D-Day update.
      • Investigate costs of City badge creation with The Royal College of Arms.

      11. CHICHESTER RUNNERS NEW HOMES BONUS

        To consider a request from Chichester Runners for a six-month extension on the deadline to spend their New Homes Bonus allocation.

        Deputy Town Clerk to report

        12. GALA UPDATE

          Town Clerk to give update.

          13. CHICHESTER PRIDE UPDATE

            Councillor Apel to congratulate the success of the Pride March.

            14. COMMITTEE MEETING TIMES FOR 2024-2025

              To agree Committee meeting time for the 2024-2025 Council year.

              15. CIVIC AND CEREMONIAL WORKING GROUP TERMS OF REFERENCE

                To consider and adopt the draft Terms of Reference for the Civic and Ceremonial Working Group.

                16. PUBLIC BODIES (ADMISSION TO MEETINGS ACT) 1960

                  Proposal to resolve that the public and press be excluded from this meeting for Agenda Item 16 due to the confidential nature of the business to be transacted namely financial and business affairs of third parties.

                  17. CONSIDERATION OF GRANTS APPLICATIONS

                    (i) Small grants

                    • West Sussex Scout Council
                    • 4Sight Vision Support
                    • UK Harvest
                    • FABIS
                    • Ovation Music
                    • Think18

                    (ii) Free Use applications

                    • Chichester and District Cycle Forum
                    • Transition Chichester

                    (iii) Large grants

                    • Bishop Luffa Learning Partnership
                    • Sanctuary in Chichester
                    • Chichester Cinema at New Park
                    • The West Sussex Countryside Studies Trust
                    • Chichester Boys Club CIO

                    18. ITEMS FOR NEXT AGENDA

                    19. DATE OF NEXT MEETING

                      DATE OF NEXT ORDINARY MEETING: 2 SEPTEMBER 2024

                      To Members of the Community Affairs Committee

                      • Councillor Apel
                      • Councillor Chant
                      • Councillor J Gershater
                      • Councillor Knight
                      • Councillor Kondabeka
                      • Councillor Moore

                      Ex Officio Members:

                      • The Mayor (Councillor Quail)

                      The filming, photographing and recording of City Council meetings is now permitted by those members of the press and public attending. This includes the use of mobile devices by those using social media. It would be appreciated if anyone who wishes to do this could let the Chairman know before the meeting commences.

                      However, these provisions will not apply on occasions where the press and public are excluded from the meeting when confidential matters are discussed.

                      It is requested that discretion is exercised and nothing done to disrupt or distract the meeting in any way. The Chairman will reserve the right to request that filming/recording ceases if it is having a detrimental effect upon the meeting. If you do not wish to be filmed then please let the Chairman know so that alternative arrangements can be made.

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