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Agenda – Community Affairs Committee – 4 December 2023

Below is the agenda for the Community Affairs Committee meeting taking place on 4 December 2023.

You can also download a PDF copy of the agenda here:

Supporting papers for this meeting are only available in PDF format. Please use the link below to download

Chichester City Council - Coat of Arms

CHICHESTER CITY COUNCIL

AGENDA

YOU ARE HEREBY SUMMONED TO ATTEND A MEETING OF THE COMMUNITY AFFAIRS COMMITTEE TO BE HELD IN THE COUNCIL CHAMBER. THE COUNCIL HOUSE, NORTH STREET, CHICHESTER AT 5.30PM ON MONDAY 4 DECEMBER 2023

Signature - Mrs Sam Tate
Town Clerk
24 November 2023


1. APOLOGIES FOR ABSENCE

To receive and approve apologies and reasons for absence from members of the Committee.

2. DECLARATIONS OF INTEREST BY MEMBERS OF THE COMMITTEE IN MATTERS ON THE AGENDA FOR THIS MEETING

3. MINUTES OF THE COMMUNITY AFFAIRS COMMITTEE MEETING HELD ON 4 SEPTEMBER 2023 AND THE DISCRETIONARY GRANTS MEETING HELD ON 2 OCTOBER 2023

To approve and sign as a correct record the minutes of the ordinary committee meeting held on the 4 September 2023 and the Discretionary Grants meeting held on 2 October 2023.

4. UPDATES ON ACTIONS FROM THE PREVIOUS MINUTES NOT COVERED ELSEWHERE ON THE AGENDA

a) Provide a list of useful contacts to the hygiene bank (minute 20 refers)

Town Clerk to report.

b) Advise Chichester District Council of the date of the 2024 Chichester Gala (minute 21 refers)

Town Clerk to give a verbal report.

c) Invite Sussex Police to send a PCSO representative to the next Committee meeting (minute 22b refers)

Town Clerk to give a verbal report.

d) Prepare a report on LGBTQ+ inclusion and diversity (minute 25 refers)

Councillor Chant to report.

e) Organise late autumn voluntary sector networking event in the Assembly Room (minute 27 refers)

Town Clerk and Communities Officer to report.

f) Organise a voluntary sector promotion and recruitment event in the Assembly Room (minute 27 refers)

Town Clerk and Communities Officer to report.

g) Complete ward-based community asset mapping (minute 28 refers)

Town Clerk to report.

5. POLICING AND SECURITY IN THE CITY

a) Community Wardens

Pam Bushby – Divisional Manager, Communities and Wellbeing, Chichester District Council (reports included in the supporting papers or to follow).

b) Chichester BID

Helen Marshall – Chair and CEO, Chichester BID to give a verbal report.

c) Chichester Police

Report included under agenda item 4(c)

6. TO NOTE REPORTS RECEIVED FROM THE FOLLOWING:

  • Friends of Chartres
  • Friends of Ravenna
  • Friends of Speyer
  • Friends of Valletta
  • Chichester Tree Wardens

7. PRESENTATIONS FROM OUTSIDE ORGANISATIONS

  • Stonepillow
  • Young Persons Information Shop

8. UPDATES ON GRANTS AWARDED

  • Friends of Centurion Way
  • Think18

Reports attached.

9. REVIEW OF CITY COUNCIL DISCRETIONARY GRANTS AND CONCESSIONS

At a meeting held on 24 November 2023, the Grants and Concessions Working Group RECOMMENDED to the Community Affairs Committee meeting on the 4 December 2023 that the following changes be made to the current City Council Discretionary Grants.

That two schemes are created:

  • Funding for clearly defined projects submitted by community groups and organisations of up to £3,000 per annum to be funded from a CIL allocation of £50,000 per annum.
  • Funding, including core costs funding, for longer term provision for up to 10 local voluntary groups – initially for the remaining life of this Council administration and thereafter for the four year life of each subsequent Council administration. Budget to be £50,000 per annum to be funded from the City Council’s revenue budget/precept demand.

It was further AGREED that additional meetings of the Working Group would be held in the new year to define the grant funding criteria for each scheme for taking to a future Council meeting.

10. INSTALLATION OF A HEADSTONE FOR THE VICTIM OF THE WORLD WAR TWO LIBERATOR CRASH

Councillor Scicluna to report (report attached)

11. ITEMS FOR THE NEXT AGENDA

12. DATE OF NEXT MEETING

DATE OF NEXT ORDINARY MEETING: MONDAY 4 MARCH 2024

To: Members of the Community Affairs Committee

  • Councillor Apel
  • Councillor Chant
  • Councillor J Gershater
  • Councillor Hitchman
  • Councillor Knight
  • Councillor Kondabeka
  • Councillor Loxton
  • Councillor Squire

Ex Officio Members:

  • The Mayor (Councillor C Gershater)
  • The Deputy Mayor (Councillor Corfield)
  • Chairman of Planning & Conservation Committee (Councillor Butler)
  • Chairman of Finance Committtee (Councillor Scicluna)

The filming, photographing and recording of City Council meetings is now permitted by those members of the press and public attending. This includes the use of mobile devices by those using social media. It would be appreciated if anyone who wishes to do this could let the Chairman know before the meeting commences.

However, these provisions will not apply on occasions where the press and public are excluded from the meeting when confidential matters are discussed.

It is requested that discretion is exercised and nothing done to disrupt or distract the meeting in any way. The Chairman will reserve the right to request that filming/recording ceases if it is having a detrimental effect upon the meeting. If you do not wish to be filmed then please let the Chairman know so that alternative arrangements can be made.

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