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Agenda – Community Affairs Committee – 4 September 2023

Below is the agenda for the Community Affairs Committee meeting taking place on 4 September 2023.

You can also download a PDF copy of the agenda here:

Supporting papers for this meeting are only available in PDF format. Please use the link below to download

Chichester City Council - Coat of Arms

CHICHESTER CITY COUNCIL

AGENDA

YOU ARE HEREBY SUMMONED TO ATTEND A MEETING OF THE COMMUNITY AFFAIRS COMMITTEE TO BE HELD IN THE COUNCIL CHAMBER. THE COUNCIL HOUSE, NORTH STREET, CHICHESTER AT 5.30PM ON MONDAY 4 SEPTEMBER 2023

Signature - Mrs Sam Tate
Town Clerk
29 August 2023

1. APOLOGIES FOR ABSENCE

To receive and approve apologies and reasons for absence from members of the Committee.

2. DECLARATIONS OF INTEREST BY MEMBERS OF THE COMMITTEE IN MATTERS ON THE AGENDA FOR THIS MEETING

3. MINUTES OF THE COMMUNITY AFFAIRS COMMITTEE MEETING HELD ON 5 JUNE 2023

To approve and sign as a correct record the minutes of the meeting held on the 5 June 2023.

4. UPDATES ON ACTIONS FROM THE PREVIOUS MINUTES NOT COVERED ELSEWHERE ON THE AGENDA

a) City Gala/Coronation of King Charles III event (minute 5a refers)

b) A27 underpass decorative improvements (minute 5b refers)

Town Clerk to give a verbal report.

c) City floral planting – Cathedral beds and hanging baskets (minute 5c refers)

Deputy Town Clerk to give a verbal report.

d) Green spaces fire wardens volunteers (minute 12 refers)

Deputy Mayor to give a verbal report.

5. POLICING AND SECURITY IN THE CITY

a) Community Wardens

Pam Bushby – Divisional Manager, Communities and Wellbeing, Chichester District Council (reports included in the supporting papers or to follow).

b) Chichester BID

Helen Marshall – Chair and CEO, Chichester BID to give a verbal report.

c) Chichester Police

6. TO NOTE REPORTS RECEIVED FROM THE FOLLOWING:

  • Friends of Chartres
  • Friends of Ravenna
  • Friends of Speyer
  • Friends of Valletta
  • Chichester Tree Wardens

7. CHICHESTER CITY COUNCIL BUSINESS PLAN

To receive a verbal update.

8. SUPPORTING INCLUSION AND DIVERSITY FOR THE LGBTQ+ COMMUNITY

Councillor Chant to report (report attached or to follow).

9. CHICHESTER HYGIENE BANK

Presentation from Maggie Jones of the Hygiene Bank.

10. COMMUNITY SURGERIES

The Mayor to report.

11. PROPOSAL TO HOST A VOLUNTARY SECTOR NETWORKING EVENT AT THE COUNCIL HOUSE, AUTUMN 2023

Town Clerk to give a verbal report.

12. COMMUNITY ASSET MAPPING PROJECT

Town Clerk to give a verbal report.

13. REVIEW OF CURRENT EMERGENCY PLAN

Proposal to form a Working Group to undertake a review and report back to Committee.

14. COMMITTEE MEETING TIMES

Further to discussion at the meeting held on 5 June 2023 (minute 10 refers) to confirm ongoing meeting times for the Community Affairs Committee.

15. DISCRETIONARY GRANTS

To discuss reconstituting the Discretionary Grants Working Group to review current Grant criteria and processes (see also – 5 June 2023, minute 14).

16. ITEMS FOR THE NEXT AGENDA

17. DATE OF NEXT MEETING

DATE OF NEXT MEETING (DISCRETIONARY GRANTS): MONDAY 2 OCTOBER 2023

DATE OF NEXT ORDINARY MEETING: MONDAY 4 DECEMBER 2023

To: Members of the Community Affairs Committee

  • Councillor Apel
  • Councillor Chant
  • Councillor J Gershater
  • Councillor Hitchman
  • Councillor Knight
  • Councillor Kondabeka
  • Councillor Loxton
  • Councillor Squire

Ex Officio Members:

  • The Mayor (Councillor C Gershater)
  • The Deputy Mayor (Councillor Corfield)
  • Chairman of Planning & Conservation Committee (Councillor Butler)
  • Chairman of Finance Committtee (Councillor Scicluna)

The filming, photographing and recording of City Council meetings is now permitted by those members of the press and public attending. This includes the use of mobile devices by those using social media. It would be appreciated if anyone who wishes to do this could let the Chairman know before the meeting commences.

However, these provisions will not apply on occasions where the press and public are excluded from the meeting when confidential matters are discussed.

It is requested that discretion is exercised and nothing done to disrupt or distract the meeting in any way. The Chairman will reserve the right to request that filming/recording ceases if it is having a detrimental effect upon the meeting. If you do not wish to be filmed then please let the Chairman know so that alternative arrangements can be made.

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