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Agenda – Community Affairs Committee – 9 December 2024

Below is the agenda for the Community Affairs Committee meeting taking place on 9 December 2024.

You can also download a PDF copy of the agenda here:

Supporting papers for this meeting are only available in PDF format. Please use the link below to download

Chichester City Council - Coat of Arms

CHICHESTER CITY COUNCIL

Agenda

YOU ARE HEREBY SUMMONED TO ATTEND A MEETING OF THE COMMUNITY AFFAIRS COMMITTEE TO BE HELD IN THE COUNCIL CHAMBER AT 5.30PM ON MONDAY 9 DECEMBER 2024

Signature - Mrs Sam Tate
Town Clerk
4 December 2024

1. APOLOGIES FOR ABSENCE

To note apologies, receive from members of the Committee prior to the meeting.

2. DECLARATIONS OF INTEREST BY MEMBERS OF THE COMMITTEE IN MATTERS ON THE AGENDA FOR THIS MEETING

3. MINUTES OF THE COMMUNITY AFFAIRS COMMITTEE MEETING HELD ON 2 DECEMBER 2024

To approve and sign as a correct record the minutes of the ordinary committee meeting held on the 2 December 2024

4. PUBLIC QUESTIONS

To answer questions (if any) from members of the public being residents of the City pursuant to Appendix 1 of the latest version of Chichester City Council’s Standing Orders.

5. UPDATES ON ACTIONS FROM PREVIOUS MEETING

To note the progress of the following actions:

  • 55. Communities Officer to arrange a meeting with local community and faith groups to discuss the possibility to restart the City Angels Service
  • 58, 59 & 62. Communications, Civic and Council Support Officer to place the following items from the previous agenda on to this agenda
  • 60. Property Manager to continue discussions with the Chichester Access Forum and VAAC and present a full report on the proposal at the March 2025 meeting.

6. COMMUNITY ASSET REGISTER

Further to Minute Reference 28 from the Community Affairs Meeting on 4 September 2023, where Ward councillors were asked to map all the community halls, spaces, public houses and other community resources within their wards so that the Council could request their inclusion on the register.

Please see below list of venues for consideration.

  • The Council House
  • Chichester Boys Club
  • Chichester Library
  • New Park Centre & Cinema
  • Pallant Suite
  • Quaker Meeting House
  • St. Paul’s Church
  • The Guidhall, Priory Park
  • Chichester City Club

7. CIVIC AWARDS CEREMONY

Committee to decide on arrangements for the Civic Awards Ceremony due to be held in February 2025.

8. PUBLIC ART POLICY

To consider the draft public art policy for adoption. (policy attached)

9. ADMIRAL MURRAY STATUE LICENCE

To consider the recommendation from the Property Sub-Committee meeting on the 26th November 2024
The Sub-Committee RECOMMENDED to the Community Affairs Committee meeting on 2 December 2024 that a planning permission application be submitted for a further five years extension of the licence for the Murray Statue and plinth.

10. PUBLIC SECTOR BODIES (ADMISSION TO MEETINGS ACT) 1960

Proposal to resolve that the public and press be excluded from this meeting for Agenda Item 11 due to the confidential nature of the business to be transacted namely financial and business affairs of third parties.

11. CONSIDERATION OF GRANT APPLICATIONS

Deputy Clerk to introduce the following discretionary grant applications (schedule attached):

  • Small Grant Applications
  • Chichester Area Mental Health Support Foundation (lunch club)
  • Chichester District Foodbank
  • Chichester Film Makers CIC
  • Chichester Open Studios Art Trail 2025
  • Community Fundraisers
  • Creative Beatz
  • Kitchen Sink Productions CIC
  • Second Chance Chichester CIO
  • Talks at Six
  • The Novium Chichester
  • Volya Art Community Group
  • The Sheila and John Williams Arts Foundation
  • Sussex Creative Art Network CIC (Chichester CAN)

12. ITEMS FOR NEXT AGENDA

  • Review of outstanding Civic & Ceremonial report recommendations
  • Shopmobility Scheme
  • Mayor Making Ceremony 2025

13. DATE OF NEXT MEETING

DATE OF NEXT ORDINARY MEETING: 3 MARCH 2024

To: Members of the Community Affairs Committee
Councillors Apel, Chant, J Gershater, Knight, Kondabeka, Moore

Ex Officio Members:
The Mayor (Councillor S Quail)

The filming, photographing, and recording of City Council meetings is now permitted by those members of the press and public attending. This includes the use of mobile devices by those using social media. It would be appreciated if anyone who wishes to do this could let the Chairman know before the meeting commences.

However, these provisions will not apply on occasions where the press and public are excluded from the meeting when confidential matters are discussed.

It is requested that discretion is exercised, and nothing done to disrupt or distract the meeting in any way. The Chairman will reserve the right to request that filming/recording ceases if it is having a detrimental effect upon the meeting. If you do not wish to be filmed then please let the Chairman know so that alternative arrangements can be made.

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