Agenda – Finance Committee – 17 September 2025
Below is the agenda for the Finance Committee meeting for 17 September 2025.
Supporting papers for this meeting are only available in PDF format. Please use the links below to download
CHICHESTER CITY COUNCIL
AGENDA
YOU ARE HEREBY SUMMONED TO ATTEND A MEETING OF THE FINANCE COMMITTEE TO BE HELD IN THE COUNCIL CHAMBER AT 5.30PM ON WEDNESDAY 17 SEPTEMBER 2025
17 September 2025
1. APOLOGIES FOR ABSENCE
To note apologies, receive from members of the Committee prior to the meeting.
2. DECLARATIONS OF INTEREST
Declarations of interest by Members of the Committee in matters on the agenda of this meeting.
3. PUBLIC QUESTIONS
To answer questions (if any) from members of the public being pursuant to Standing Order 3(e) of Chichester City Council’s Standing Orders (April 2025).
4. MINUTES OF THE PREVIOUS MEETING
To approve and sign as a correct record the minutes of the ordinary committee meeting held on the 9 July 2025.
5. UPDATE ON ACTIONS FROM PREVIOUS MEETING
| Minute ref. | Auction | Update |
| 8f | Submit suggestion that the Council House be included on the new Chichester Monopoly board. | Completed |
| 8i | Investigate possibility of taking advantage of joint contracts/rates with local organisations for the purchase of new IT equipment. | Town Clerk to report |
| 8i | Arrange Teams testing with a group of Councillors to confirm suitability of existing laptops for hybrid meetings. | To be actioned when resources allow. |
| 12 | Review current City Council investment in the CCLA Local Authorities Property fund and assess suitability of newly launched hybrid investment fund. | Deputy Town Clerk to report under agenda item FIN2025/9. |
| 15 | Place order for GovMeetings software. | Completed – system being implemented. |
| 15 | Compile report assessing productivity gains and freeing up of resources following the implementation of the GovMeeting software. | To be completed once the system has been running for a suitable period. |
6. MINUTES FROM SUB COMMITTEES
To confirm membership of the following (report attached):
- Property Sub-Committee
- Property Sub-Committee budget for 2026-2027
- Personnel Sub-Committee
- Business Plan Sub-Committee
7. REVENUE BUDGET MONITORING TO END OF JULY 2025
Deputy Town Clerk to report. (report attached)
8. EAR MARKED RESERVES
Deputy Town Clerk to report. (report attached)
9. INVESTMENTS UPDATE
Deputy Town Clerk to report (report attached)
10. COMMUNITY INFRASTRUCTURE LEVY (CIL) UPDATE
Update on CIL allocations and funding. (report attached)
11. LOCAL GOVERNMENT REORGANISATION (LGR)
To receive any updates if available
12. STATUTORY POLICY REVIEWS
Further to the City Council’s Standing Orders (April 2025), to review the following:
- Inventory of property and other assets including buildings. (report attached)
- The current Committee Terms of Reference and Delegation Arrangements and recommend any proposed changes to Full Council. (report attached)
13. FINANCIAL REGULATIONS AND BANK MANDATE 1
(report attached)
14. TO NOTE AND RATIFY THE FOLLOWING RECONCILIATIONS AND TRANSACTIONS
a. Monthly reconciliation with evidence of bank statements for April to July 2025
(Chair and RFO to sign the reconciliations as the correct record)
b. List of payments made for April to July 2025 (report attached)
c. List of Barclaycard payments made for April to July 2025 (report attached)
16. ITEMS FOR INCLUSION ON THE NEXT AGENDA
17. DATE OF NEXT ORDINARY MEETING
DATE OF NEXT ORDINARY MEETING: Wednesday 19 November 2025 at 5:30pm
To :
Members of the Finance Committee
- Councillor Loxton
- Councillor Miall
- Councillor Pramas
- Councillor Scicluna
- Councillor Squire
Ex-Officio Member :
- The Mayor (Councillor McHale)
The filming, photographing and recording of City Council meetings is now permitted by those members of the press and public attending. This includes the use of mobile devices by those using social media. It would be appreciated if anyone who wishes to do this could let the Chairman know before the meeting commences.
However, these provisions will not apply on occasions where the press and public are excluded from the meeting when confidential matters are discussed.
It is requested that discretion is exercised and nothing done to disrupt or distract the meeting in any way. The Chairman will reserve the right to request that filming/recording ceases if it is having a detrimental effect upon the meeting. If you do not wish to be filmed then please let the Chairman know so that alternative arrangements can be made.